Dunlap Middle School Parents' Club

The DMS Parents' Club meets on the second Tuesday of each month at 1:00. Please check in the office for a visitor's pass and meeting location.  All DMS parents are invited to attend!

Bylaws
Committee Descriptions

Past Minutes

March, 2009
April, 2009
May 2009
August 2009
September 2009
October 2009
November 2009
January 2010

February 16th
2010 DMS PTO Meeting Minutes
pending approval


In attendance:  G. Kruiswyk, Z. Chatterton, M. Rohn, S. Mayo, S. Lock, G. Patel, E. Prager, T. Boedecker, K. Hoerr, J. Wu.
The meeting was called to order by PTO Vice President, Krista Hoerr, at 1:10pm.
President Report:  No report at this time.
Secretary:  A motion to approve the January meeting minutes was made by Geeta with a second from Juliet.  Motion approved.
Treasurer:  Ginger Kruiswyk informed the PTO that, as of January 31st, 2010, the PTO had a checking account balance of $10,629.26 and a savings account balance of $309.88.  January Financials were approved with a motion from Sue and a second from Geeta. 
Ginger stated that the PTO will consolidate the savings account into the checking account. 
A brief discussion took place regarding distributing change for the concession area.  Currently, the bank requires two signatures to withdraw change.  It has been decided to allow PTO Board Members, who are on the signature card, to withdraw change not exceeding $100, without requiring a second signature.  A motion to allow this was made by Susan with a second motion made by Teri.  Motion approved.
Ginger spoke of the results of the November District Audit.  The outside auditors recommended that each PTO within the district file a Form 1023.  This is not being required by the district, simply a recommendation from the auditors.  A motion was made by Ginger with a second motion from Juliet, not to file a Form 1023.  Motion Approved.   
Vice President:  Krista Hoerr presented the resignation of PTO President Tamara LeClair to the Board.  A motion to accept Tamara’s resignation was made by Geeta with a second from Ginger.  Motion approved.
Principal Report:  Mr. Chatterton informed the PTO that ISAT Testing will occur from March 2nd through March 11th.  Preparations for ISATs are going well.  The school is encouraging positive student participation with various incentives.  Students have begun to earn incentive tickets.  During ISAT’s each lunch period, students will have the opportunity to enter their earned incentive tickets into drawings for various prizes.  On Friday, March 12th, there will be a grand prize for each grade.  The grand prize is an 8GB IPod Touch.    
Appropriations:  During the January meeting, the PTO agreed to release $200 to go toward the purchase of an additional freezer for the concession area.  The Kruiswyk Family has generously donated a stand up freezer to the PTO for use in the concession area.  The freezer was delivered and installed on Tuesday, February 16th.
As part of the positive student participation incentive, three IPod Touch’s will be given away in drawings that will take place on March 12th.  One IPod Touch per grade will be drawn.  The school will purchase two IPod Touch’s and a request for the PTO to purchase the third IPod Touch was made by Mr. Chatterton.  A motion to release $180 for the purchase of an IPod Touch was made by Geeta with a second from Juliet.  Motion Approved.
Box Tops:  There will be another submission of box tops at the end of February, so keep on clipping and sending them in to the office!
Concessions:  Krista Hoerr informed the PTO that Jody Brooks has coordinated volleyball parents to help with concessions during volleyball games.  Krista introduced Etty Prager as the Concessions Coordinator for the remainder of the school year.  Etty’s responsibility is to find a Sport Representative, for each sport, to ensure all concession time slots are filled. 
Hospitality:  Absent
Music:  Sue Lock informed the PTO that The DMS Orchestra Contest Review will be held Wednesday, March 3rd, the DMS March Band Concert will be held Tuesday, March 9th, and the IGSMA Solo & Ensemble will be held Friday, March 12th.
Newcomers:  Juliet informed the PTO that new families continue to arrive at DMS.  Families who are new to DMS seem very appreciative that someone has reached out to them; to give them a point of contact should they need any information.
Publications: absent
Recognition:  absent
Recycling:  Geeta Patel is researching recycling programs in the area.
Spirit Wear:  Geeta informed the PTO that orders for 91—8th Grade shirts have been submitted.  Geeta said that if the orders totaled 100 shirts, a deeper discount per shirt would be given.  A motion to order 100 shirts was made by Susan with a second motion from Teri.  Motion approved.
In years past, a plaque has been given to the PTO when 8th Grade shirts have been ordered.  This year, plaques will need to be purchased.  A motion to purchase a plaque was made by Teri with a second motion from Susan.  Motion approved.
Scrip:  no report at this time
Staff Appreciation:  Susan Mayo & Teri Boedecker reported that the bagel & fruit breakfast, held on February 10th, was a very big success.  The Staff Appreciation would like to thank everyone who donated to the breakfast.  Not Your Average Joe’s made a contribution to the breakfast as well.  In addition to the breakfast, conversation hearts were given to bus drivers wishing them well and appreciating them for all they do for our district.  A March Staff Appreciation event is in the works.
Old Business:  None
New Business:  On Tuesday, March 2nd at 7:00 p.m., the District will host a community forum at DVMS to share: vision, mission, core values, goals and measures of the draft plan. Committee members will present a brief overview of the strategic planning process and will engage participants in an activity to obtain input into the draft plan. Feedback from the community forum will be reviewed by the strategic planning committee when it meets to finalize the District strategic plan.

A discussion took place regarding Section 4 of the PTO by-laws.  Section 4 states that a discretionary fund “will be set aside for expenses that may arise and need a quick decision on payment (i.e.: advertising in programs, teacher’s awards acknowledgements)”.  A formal discussion took place regarding advertising in programs and it was decided that advertising in these programs is not a good use of PTO funds.  A motion to deny all sales calls regarding placing ads was made by Sue with a second motion made by Ginger.  Motion approved.
A motion to accept Malisa Rohn as PTO President, for the remainder of the school year, was made by Krista with a second motion made by Sue.  Motion approved.

All PTO members are asked to contact Malisa regarding their PTO position for the upcoming school year.  If board members wish to retain their current PTO position or would like to explore other options either inside or outside of the PTO; all are encouraged to share their PTO intentions for the 2010-2011 school year.  The PTO will begin to fill open positions as soon as the open positions are made available.

Finally, a discussion regarding PTO communication to DMS parents took place.  The PTO will continue to encourage and improve communication with DMS parents.  At this time the PTO meetings take place at 1:00pm on the 2nd Tuesday of each month.  In the coming week, a survey will be posted on the DMS website.  The purpose of the survey is to seek the opinions of DMS families regarding PTO meetings, fundraising options and donations for student events.

The February meeting was adjourned at 2:12pm.  The March PTO meeting will be held on Tuesday, March 9th, at 1:00pm.

 

January 13th
2010 DMS PTO
Meeting Minutes, pending approval


In attendance:  G. Kruiswyk, Z. Chatterton, M. Rohn, S. Mayo, S. Lock, K. Hoerr, L. Metzger, J. Wu, J. Jockisch, T. LeClair.
The meeting was called to order by PTO President, Tamara LeClair, at 1:06pm.
President Report:  No report at this time.
Secretary:  A motion to approve the November meeting minutes was made by Juliet with a second from Lara.  Motion approved.
Treasurer:  Ginger Kruiswyk informed the PTO that, as of December 31st, 2009, the PTO had a checking account balance of $10,644.74 and a savings account balance of $309.83.  December Financials were approved with a motion from Sue and a second from Susan. 
Vice President:  Krista Hoerr reported that concessions are winding down for the school year; with only two remaining sports seasons:  Volleyball and Track.  Krista again stressed that parent volunteerism is down and without volunteers to run the concession stand during sporting events; the concession stand may be forced to close.
Principal Report:  Mr. Chatterton informed the PTO that ISAT Testing will occur from March 2nd through March 11th.  During preparations for ISATs, the school will encourage positive student participation with various incentives.  Students will earn incentive tickets and during each lunch period tickets will be drawn for prices.  There will be a grand prize drawing on Friday, March 12th. 
Mr. Chatterton stated that Juliet Wu will be attending the School Board Meeting on January 13th, as a Representative of DMS.  Mr. Chatterton said that each school within the district is chosen as the highlighted school during each School Board Meeting.  Juliet was chosen as a DMS Representative as she is the Chair of the Newcomers Committee.  This Committee is new to DMS and is a wonderful way to connect with families who are new to the district.  Many times, families have little contacts when they move to the district and the Newcomers Committee serves as an initial point of contact for these families.
Mr. Chatterton and DVMS Principal, Jason Holmes, will meet with a Junior Achievement Representative to discuss the possibility of a Junior Achievement Program at the middle school level.
Mr. Chatterton stated that each grade is in the process of establishing a Class Mission Statement.  The Mission Statements are comprised of expectations from students.  Mr. Chatterton also stated that DMS will continue to utilize the Audio Pod Casts Online, and would like to have more student participation in the future.
Mr. Chatterton said that the Winter Dance will be held, Friday, February 13th, for the 7th and 8th grade students.  
Appropriations:  The PTO agreed to release $200 to go toward the purchase of an additional freezer for the concession area.  A motion for this purchase was made by Juliet with a second from Julie.  Motion passed.
Box Tops:  A $40 check was received from Box Tops.  There will be another submission of box tops at the end of February, so keep on clipping and sending them in to the office!
Concessions:  Krista Hoerr reported that the popcorn popper is not working properly and may need to be repaired or replaced at some point.  Krista also informed the PTO that DMS is hosting the Boys Basketball Regionals and volunteers are still needed on January 30th, February 2nd & February 4th.  Volleyball games have begun and volunteers will be assigned to work the concession area.
Hospitality:  Absent
Music:  Sue Lock stated that there is no report at this time.
Newcomers:  Juliet informed the PTO that there are three new families at DMS and she has contacted and spoken with one of the families.  She said that the family is very appreciative that someone from DMS reached out to them; to give them a point of contact should they need any information.
Publications:  Lara Metzger reported that it is time to begin thinking about the 2010-2011 DMS Directory.  A more detailed discussion will take place at a future meeting regarding the usage of an online form, a timeline and cost.
Recognition:  Students have responded well to the use of the Concession Vouchers.  Julie continues to encourage all teachers, coaches, staff, extracurricular team leaders, etc.; to email her information regarding outstanding student achievement.  Julie’s email address is:  jjrj5@comcast.net.
Recycling:  Absent
Spirit Wear:  Absent, however Geeta Patel sent in a report stating that order forms for 8th grade t-shirts will be sent out during the first week of February.  There will also be an order form sent out to Banner and Wilder-Waite for T-shirts for incoming 6th graders (current 5th graders), in hopes that they will be worn to 6th Grade Orientation.
Scrip:  Krista Hoerr reported that there continues to be a decline in interest with Scrip.
Staff Appreciation:  Susan Mayo reported that the December day of treats for DMS staff went well, hot chocolate & treats given to the bus drivers, was very much appreciated and the gift wrapping event for the staff was a big hit among the teachers; and volunteer turnout was great.  Susan also reported that a bagel & fruit event is planned for January.
Old Business:  None
New Business:  A Concession Coordinator is needed for the remainder of this school year, in addition to the upcoming school year.  The responsibility of the Concession Coordinator is to find a Sport Representative, for each sport, to ensure all concession time slots are filled.
The January meeting was adjourned at 1:59pm.  The February PTO meeting will be on Wednesday, February 10th, at 1:00pm.

 

November 10th 2009
DMS PTO Meeting Minutes, pending approval


In attendance:  Tamara LeClair, Zac Chatterton, Ginger Kruiswyk, Malisa Rohn, Teri Boedecker, Julie Jockisch, Juliet Wu.
The meeting was called to order by PTO President, Tamara LeClair, at 1:05pm.
President Report:  No report at this time.
Secretary:  A motion to approve the October meeting minutes was made by Ginger with a second from Teri.  Motion approved.
Treasurer:  Ginger Kruiswyk informed the PTO that, as of October 31st, 2009, we show a checking account balance of $9,393.76 and a savings account balance of $309.72.  October Financials were approved with a motion from Julie and a second from Teri.  Ginger discussed merging our savings account into our checking account, as we are not required to maintain a savings account.  Ginger also discussed an option of electronic check payment with Pepsi.
Vice President:  Absent
Principal Report:  Mr. Chatterton reminded the PTO that our bi-yearly audit will happen during the month of November. 
Mr. Chatterton expressed his congratulations to the Speech Team as they did very well at State Competition.
Mr. Chatterton informed the PTO that Dr. Marino, our District Superintendent, has implemented a district blog, in hopes of keeping parents, students and our community up to date with important district news, as well as offer an opportunity for interaction between the district and parents, students, etc.  Everyone is encouraged to visit the blog at www.dunlapschools.edublogs.org or keep up to date with district tweets on www.Twitter.com.
Mr. Chatterton spoke of upcoming events such as:  Mad Jazz on December 11th, Winter Concert on December 14th, Methodist Representatives will be coming to DMS to speak to the 7th & 8th graders about eating disorders, Officer Cannon will be speaking to the students on November 17th, Student Council will be working at the Midwest Food Pantry to help stuff stockings for the upcoming Holiday Season, and The DMS Winter Olympics will be held on December 22nd.  Winter break will begin on December 23rd and school will resume on Monday, January 4th, 2010.
Mr. Chatterton indicated that during the January PTO meeting, ISAT incentives will be discussed.
Appropriations:  Absent
Box Tops:  Absent
Concessions:  Absent
Hospitality:  Absent
Music:  Absent
Newcomers:  No report at this time.  A discussion took place regarding a possible additional open house for families who are new to the district.
Recognition:  A discussion took place regarding concession vouchers being used for recognition prizes.  Recognized students would be able to choose their favorite treat from the concession area.  Julie continues to encourage all teachers, coaches, staff, extracurricular team leaders, etc.; to email her information regarding outstanding student achievement.  Julie’s email address is:  jjrj5@comcast.net.
Spirit Wear:  Absent
Scrip:  Absent
Staff Appreciation:  Teri Boedecker informed the PTO that a November treat will go out to Staff members during the month of November.  Teri also informed the PTO that Holiday gift wrapping will be offered to the Staff of DMS, on a date to be determined, during the month of December.  Staff members are encouraged to bring their Holiday gifts to school and volunteers will wrap the gifts for the staff members.  If you would like to volunteer to wrap gifts for the Staff members, please contact Staff Appreciation.
Old Business:  None
A discussion took place regarding the need for a December PTO meeting.  It was decided that our next PTO meeting will be held on January 12th, 2010, at 1:00pm. 
The November 10th meeting was adjourned at 1:40pm.

 

October 20th 2009
DMS PTO Meeting Minutes, pending approval


In attendance:  Tamara LeClair, Kathy Smigiel, Zac Chatterton, Ginger Kruiswyk, Krista Hoerr, Malisa Rohn, Teri Boedecker, Sue Lock, Tonya Lang, Julie Jockisch, Juliet Wu.
The meeting was called to order by PTO President, Tamara LeClair, at 1:07pm.
President Report:  Tamara LeClair is excited to assume the role of DMS PTO President during the remainder of this school year.
Secretary:  A motion to approve the September meeting minutes was made by Sue Lock with a second from Kathy Smigiel.  Motion approved.
Treasurer:  Ginger Kruiswyk informed the PTO that, as of September 30th, 2009, we show a checking account balance of $7,683.18 and a savings account balance of $309.76.  September Financials were approved with a motion from Sue Lock and a second from Teri Boedecker.  Motion approved.  A discussion regarding the 2009-2010 PTO budget took place and some adjustments were made within the Recycling and Recognition Committees. 
Vice President:  Krista Hoerr thanked everyone who supported the 8th Grade Magazine Sale Fundraiser.  The 8th Graders did a fantastic job and the sale went extremely well.  The ducks and M&M incentives were very popular this year with the the 8th Grade.
Principal Report:  Mr. Chatterton spoke of activities that the students have done or will be doing in the near future.  The activities include listening to a Holocaust Servivor, Motivation Speaker(s), the 8th Grade Team Building Destination, the 7th Grade Team trip to Tanner’s and the Lincoln Museum, the 6th Grade Team Completion of their Mission Statement and Mix it Up Day.
Mr. Chatterton asked that each parent take time to fill out a survey regarding Parent Teacher Conferences.  In addition to questions regarding P/T Conferences, a question about a possible trip to DC would be asked as well.
Mr. Chatter spoke of a program called Y-Zone.  The program is a joint effort between the Greater Peoria Family YMCA, on Willow Knolls Drive, Bradley Students and our District.  The program is aimed at Middle School Children.  Transportation will be provided by the school to the YMCA.  Parents are responsible for picking up their children at the YMCA.  According the YMCA website, students will experience activities in eight core content areas (arts & humanities, character development, health, wellness and fitness, homework support, literacy, competence and conflict resolution) that are consistent with the YMCA mission.  Planned activities include:  Special speakers to address 'tween' issues and encourage discussion of concerns and problems, Service projects helping them learn to give back to their community,  Red Cross programs such as first aid, CPR and babysitting,  Homework help and mentoring given by Bradley Students.  For more information call Lynn at 692-7631 ext. 229, at the Greater Peoria Family YMCA.
The DMS Monthly Newsletter is now online.  Mr. Chatterton encourages all parents to take time to read the newsletter as it contains valuable information not only regarding DMS but district information as well.  The monthly newsletter link can be accessed at the DMS home page:  www.dunlapdistrict.net/dms
Appropriations:  The PTO approved the following purchases:  $300 to help with the cost of a new Cross Country Tent, $500 for the purchase of a new library shelving system, lunches for the students in the IMEA, and up to $800 for Mix it Up Day.  A discussion regarding the purchase of a $2000 standard bass (plus the bow and case) was tabled until more information can be obtained.  A discussion regarding the purchase of an additional freezer for the concession area was held. 
Box Tops:  Sue Lock will mail out Box Tops at the end of October.  Keep on clipping!
Concessions:  Krista Hoerr informed the PTO that volunteers are very much needed for the upcoming Speech Invitation on the 28th of October.  Volunteers are also needed for the Girls Basketball Games as well as the upcoming Boys Basketball Games.  Parents of both players, cheerleaders and the pom pom squad will be asked to work at least one shift in the concession area during the season.  If each parent works just one shift, all of the volunteer time slots will be filled.  A discussion was held regarding lack of volunteers.  If there comes a time when no concession volunteers are available, then the concession stand may not be open.
Hospitality:  The Halloween dance will be held on Friday, October 30th.
Music:  Sue Lock informed the PTO that the IMEA Jazz Festival is November 7th at Dunlap High.  DMS has one student participating.  The IMEA Concert for chorus and band is November 14th at Augustana College and DMS has nine students participating.  All participants were chosen by audition a couple weeks ago in Geneseo. 
Newcomers:  Juliet Wu has contacted families that are new to the school and has made good connections with them.
Recognition:  Julie Jockisch reports that recognition was given to Cross Country Varsity Team Member, Alex Schroer, for qualifying to compete in the State Tournament on October 17th.  Recognition was also given to the IMEA Students. Julie continues to check daily announcements for athletic and academic achievements.  She encourages all teachers, coaches, staff, extracurricular team leaders, etc.; to email her information regarding outstanding student achievement.  Julie’s email address is:  jjrj5@comcast.net.
Scrip:  Scrip orders will be sent out during the first part of November and early in December.
Staff Appreciation:  Teri Boedecker informed the PTO that a tailgating luncheon will be planned in late October or in November.
Old Business: 
The meeting was adjourned at 2:21pm.  Our next PTO meeting will be held, Tuesday, November 10th, at 1:00pm.

 

September 8th 2009
DMS PTO Meeting Minutes, pending approval


In attendance:  Kathy Smigiel, Zac Chatterton, Ginger Kruiswyk, Geeta Patel, Malisa Rohn, Amy Windsor, Teri Boedecker, Sue Lock, Julie Jockisch, Juliet Wu and Farhat Nagamiyan.
The meeting was called to order by PTO President, Kathy Smigiel, at 1:05pm.
President Report:  Kathy announced that Tamara LeClair has accepted the position of DMS PTO President effective Thursday, September 10th.  Kathy assured everyone that she will still be around to offer assistance, but Kathy has requested that all communications go through Tamara LeClair. 
Kathy asked for a motion to approve the May through July Meeting Minutes as well as the August Meeting Minutes.  Julie Jockisch motioned and Geeta Patel seconded. 
Kathy thanked everyone who volunteered to help during Schedule Pick Up Day as well as Back to School Night.  Kathy commended Tonya Lang for a job well done at the Hospitality table during BTS Night.
Principal Report:  Mr. Chatterton spoke of the results of the Survey that was taken regarding Back To School Night.  Mr. Chatterton and the DMS Staff are looking for ways to streamline BTS Night in hopes of making the evening as informative as possible for parents while still working within the current BTS time frame. 
Mr. Chatterton shared information on an item called a Locker Ladder.  The Locker Ladder is a hanging set of locker shelves that will be used to help students stay organized.  He requested that the PTO look into purchasing 12 Locker Ladders, to be distributed to certain students upon DMS Staff approval.
There was also discussion of developing a form to streamline teacher purchase requests to the PTO.
Vice President:  Absent
Treasurer:  Ginger Kruiswyk informed the PTO that we had not yet received the bank statement for the month of August.  May through July financials were approved with a motion from Teri Boedecker and a second from Juliet Wu.
Box Tops:  Sue Lock will mail out Box Tops at the end of October.  Keep on clipping!
Concessions:  Juliet Wu informed the PTO that volunteers are currently needed for the Cross-Country Invitational on September 25th.  Help will also be needed at the Shirt Shop, as the PTO will be selling commemorative t-shirts, during the September 25th Invitational.
Hospitality:  Absent
Music:  Sue Lock informed the PTO that the band is preparing to march in the Homecoming Parade.  The orchestra students are working on The Star Spangled Banner to perform at some of the basketball games.  Also, the orchestra is looking to purchase a string bass to use in class.  A standard bass (plus the bow and case) is about $2,000, and Ms. Keenan is looking into ways to fund the purchase.  Any support from the Parents’ Club would be greatly appreciated. 
Newcomers:  Juliet Wu is looking forward to receiving names of those who are new to the District.
Directory:  Kathy informed the PTO that well over 100 families took the opportunity to ensure that their information will be included in the upcoming DMS Directory, during Schedule Pick Up Day.   At this point in time, corrections are being reviewed.  The Directory is expected to be delivered in late September or early October.
Recognition:  Julie Jockisch reports that 6-8 recognition awards were given to Special Olympians within our school.  Julie continues to check daily announcements for athletic and academic achievements.  She encourages all teachers, coaches, staff, extracurricular team leaders, etc.; to email her information regarding outstanding student achievement.  Julie’s email address is:  jjrj5@comcast.net.
Spirit Wear:  Geeta Patel informed the PTO that the Spirit Wear Orders will be turned in this Thursday, September 10th.  Geeta has ordered souvenir shirts, for purchase, during the Cross Country Invitational on September 25th.
Scrip:  Several parents ordered a Kroger Scrip Card during Back to School Night, on August 26th.  Kroger Scrip has reduced their amount of return from 5% down to 3%, effective August 8th of this year.  If you have a Kroger Scrip Card, please reload it each time you visit Kroger.
Staff Appreciation:  Amy Windsor & Teri Boedecker informed the PTO that BTS treats for the teachers were enjoyed by all.  The Staff Appreciation Committee is planning a September 16th Banana Split Event.
Old Business:  All PTO Committees, which require a budget, are asked to give projections as to what their specific committee will require throughout the year, or is expected to earn throughout the year.  A PTO Budget needs to be in place soon.
A discussion regarding the October meeting took place.  It was decided that, due to a scheduling conflict, the PTO meeting be moved to Tuesday, October 20th, at 1:00pm.
The meeting was adjourned at 1:49pm.  Our next PTO meeting will be held, Tuesday, October 20th, at 1:00pm.

 

August 11th, 2009
DMS PTO Meeting Minutes


In attendance:  Kathy Smigiel, Zac Chatterton, Lara Metzger, Geeta Patel, Amy Windsor, Teri Boedecker, Sue Lock, Tonya Lang, Julie Jockisch, Krista Hoerr and Juliet Wu.
The meeting was called to order by PTO President, Kathy Smigiel, at 1:10pm.
President Report:  Kathy advised that a vote to approve the May Meeting Minutes as well as the May through July Financials, be postponed until the September PTO Meeting; to ensure that everyone has had a chance to read them.  Kathy passed around a sign-up sheet for help with Schedule Pick-Up Day, Thursday, August 13th from 9:00am to 2:00pm; the PTO will be on hand to encourage everyone to have their name, address and phone number, included in the Directory.  Kathy informed the PTO that she will develop a form, for DMS Staff use, to help streamline the process of requests received.
Kathy announced that while she is very excited to take on the roll of PTO President this year, her position will be short lived, as a job promotion will be moving the Smigiel Family to the Chicago area, after October of this year.  Until the move, Kathy will remain the President; and will happily assist anyone who would like to assume the position of PTO President.
Principal Report:  Zac Chatterton introduced himself to the PTO and expressed his enthusiasm as the new Principal of Dunlap Middle School.  Mr. Chatterton informed the PTO that the Extended Day Kindergarten would be housed within the Dunlap Middle School Building this school year.
Vice President:  Krista Hoerr informed the PTO that the Vice President position has two big events during the school year; the Spring Honors Breakfast and the upcoming fall 8th Grade Magazine Sale.  The 8th Grade students sell magazine subscriptions, to pay for their end of year trip to Six Flags.  Krista reminded everyone that any additional proceeds, from the magazine sale, in past years, has allowed the 8th Graders to purchase items for the school such as the ice machine and the “menu of the day” plaque.
Treasurer:  Ginger Kruiswyk had no report at this time.
Concessions:  Shehla Anwar informed the PTO that volunteers are currently needed for our Baseball & Softball games.  Dunlap Middle School will be hosting the Cross-Country Invitational in late September as well as the Speech Competition in October.
Hospitality:  Tonya Lang informed the PTO that refreshments will be provided during Back to School Night, on Wednesday, August 26th.
Music:  Sue Lock informed the PTO that the Music Schedule is available online.
Newcomers:  Juliet Wu is excited to have to opportunity to develop this Committee.

 

Directory:  Lara Metzger informed the PTO that, due to the temporary inaccessibility of our Directory Portal, only 100 of our 300+ families have signed up to be included in the Directory.  Lara will collect all directory information acquired during Schedule Pick Up and will manually enter the data into the data dump provided by Multi-Ad.  The time frame for Directory delivery has been moved back to late September.
Spirit Wear:  Geeta Patel informed the PTO that the Spirit Wear samples and order forms have arrived.  Samples will be hung in the library, so all students will have a chance to view the items.  Orders will be accepted at Back to School Night.  Geeta agreed to acquire souvenir shirts, for purchase, during the Cross Country Invitational in September.
Staff Appreciation:  Amy Windsor & Teri Boedecker informed the PTO that more than 93 families have signed up to help with Staff Appreciation events throughout the school year.  The Staff Appreciation Committee is planning to have one event during each month of school, to show gratitude for our outstanding DMS staff.
Scrip:  The PTO will have Kroger Scrip Cards available during Back to School Night, on August 26th.  Kroger Scrip has reduced their amount of return from 5% down to 3%, effective August 8th of this year.  The PTO discussed holding limited Great Lakes Scrip Sales throughout the school year, possibly during the holidays, in addition to having a specialized Scrip Sale once during the school year.
Box Tops:  Sue Lock welcomed any and all new ideas regarding Box Tops Contests.  In addition, Kmart is holding a Bonus Box Tops promotion now through September 12th, 2009.  If you purchase 5 Box Tops Items, during one transaction, Kmart will give you 20 additional Bonus Box tops.  If you purchase 10 Box Tops items, during one transaction, Kmart will give you 70 additional Bonus Box Tops.
Recognition:  Julie Jockisch encourages all teachers, coaches, staff, extracurricular team leaders, etc.; to email her information regarding outstanding student achievement.  Julie’s email address is:  jjrj5@comcast.net.
Other Business:  A discussion was held regarding the relationship between the DMS Staff and the PTO.  The PTO is happy to assist the DMS Staff in every way possible, i.e. coordinating volunteers for classroom events, providing financial support for teaching tools, which may fall out of the realm of school or district budgets, and in general, lending a helping hand where help is most needed.
The meeting was adjourned at 2:25pm.  Our next PTO meeting will be held, Tuesday, September 8th, at 1:00pm.

 

Dunlap Middle School
Parents’ Club Meeting
May 12, 2009
           

Current minutes pending approval at next Parents’ Club Meeting.
Meeting was called to order at 1:09pm by President Lisa Mathes.
Secretary’s Report:   The minutes of the April 2009 meeting was reviewed on-line T. Marquis motioned and K. Smigiel seconded approval of the minutes. Motion passed.  
Treasurer’s Report:  Kathy Smigiel presented report for April 2009.   The balance of the checking and savings accounts were a combined $11,538.82. T. Marquis motioned and G. Patel seconded approval of the report.  Motion was passed. 
Vice president’s Report:  (K. Hoerr) Honors Breakfast is May 19th.  Honors breakfast is for any student with a 3.5 GPA or above for all four grading periods. The students will be gifted a multi-color pen and some candy in addition to breakfast.
Principal’s report:  Mr. Hill: No Report


Committee Reports: 
Appropriations: (C. Kaiser) Money was requested for 7th grade Spring Planting. Parents have already been solicited for $3.00 a piece for this project. Motion to deny was made by K.Hoerr and seconded by M. Vick.  $400.00 was requested for 8th grade Chambers Players Theater. This is a combined event with Dunlap Valley Middle School.  They would also provide $400.00. T. Marquis motioned to pass, G. Patel seconded. Motion was passed.
Box Tops:  A flyer was sent in the registration packets to remind all parents to keep collecting Box Tops.
Concessions:  (Krista Hoer) Concessions have sold down inventory and is done for the year.
Hospitality: (T. Marquis) 8th grade dance is May 15th. Graduation is May 20th.
Music:  (Sue Lock)
Newcomers:  (C. Kaiser) No Report
Publications:  (L. Mathes)   Online directory link will be up and running soon. Parents are urged to check the website.  The directory has received two ads so far.
 Recognition: (J.Swedeen) Several students qualified for the Special Olympics at the State Level. Our congratulations go out them.
Recycle:  (Shehla Anwar) We will no longer be accepting cartridges for pick up, our folks who recycle will no longer be doing it. Shehla will look into Office Max, to see if they will do it.
Scrip:  (Krista Hoerr) – Our requests for Scrip will be pulled back for next year due to lack ofparticipation.  We will keep the refillable Kroger cards and maybe one Scrip order near Thanksgiving.
Staff Appreciation: (Susan Mayo, Amy Windsor, and Teri Boedecker) Two more staff events are scheduled. One event is planned for teachers and one event for bus drivers.
Old Business:  The PTO voted on slate for next year’s PTO positions filled so far. T. Marquis motioned to accept. K. Smigiel seconded. Motion was passed. The positions that still need filling are appropriations chair, hospitality co-chair, and recycling chair.  The new officers are:
President:  Kathy Smigiel
Vice President:  Krista Hoerr
Secretary:   Malisa Rohn
Treasurer:  Ginger Kruiswyk
Concession Buyer:  Krista Hoerr  
Concession Coordinator:  Shehla Anwar
Hospitality Co-Chair:  Porna Jnananand
Music:  Sue Lock
Publications (Directory):  Lara Metzger
Spirit Wear:  Geeta Patel
Staff Appreciation:  Tri-Chairs: Susan Mayo, Amy Windsor, Teri Boedecker
Scrip:  Krista Hoerr
Box Tops:  Sue Lock
Recognition:  Julie Jockisch

New Business:  No new business.
Adjourn:  Next meeting TBA.

 

Dunlap Middle School
Parents’ Club Meeting
April 14, 2009
           

Current minutes pending approval at next Parents’ Club Meeting.
Meeting was called to order at 1:05pm by President Lisa Mathes.
Secretary’s Report:   The minutes of the March 2009 meeting were reviewed on-line K. Hoerr motioned and G. Patel seconded approval of the minutes. Motion passed.  
Treasurer’s Report:  Kathy Smigiel presented report for March 2009.   The balance of the checking and savings accounts were a combined $11,538.82. T. Boedecker motioned and C. Ferguson seconded approval of the report.  Motion was passed. 
Vice president’s Report:  (K. Hoerr) Honors Breakfast is May 19th.  Invitations go out next week.
Principal’s report:  Mr. Hill:


 

Committee Reports: 
Appropriations: (C. Kaiser)
Box Tops:  A flyer will go in the registration packets to remind all parents to keep collecting Box Tops.
Concessions:  (Krista Hoer) Money earned from concessions this year was outstanding. A big thanks goes out to Krista and all the parent volunteers. Krista mentioned what a benefit it would be for the concession stand to have a small freezer to store food. We discussed sending out an e-mail to see if anyone would like to donate one.  Krista will also look into the price of a new one and Lisa will put the subject on next month’s meeting agenda.
Hospitality: (T. Marquis) Book Fair went well.  Popcorn and lemonade were a big hit. Thank you to Terry and all who volunteered for their hard work. Terry also mentioned that there were books on the teacher’s wish lists that did not get purchased. Terry suggested we purchase the books for them.  Mrs. Baile gave us a figure of $294.50 to complete the purchase.  T. Marquis motioned to approve the expenditure. K. Smigiel seconded. The motion passed.
Music:  (Sue Lock) April 24th will be organizational contest hosted at Dunlap Valley Middle School. Art in the Park is May 13th.
Newcomers:  (C. Kaiser) No Report
Publications:  (L. Mathes)   The start up cost of the online directory came in at $1795.00. Four hundred directories with 2 colors on the front and 1 color on the back came in at $1315.00. There will also be a maintenance fee of approximately $1000.00 per year if no major changes are made.  Preparing the directory manually requires many hours of hard work for those involved.  With Multi-Ad, the price of the directory will go up to $5.00 per directory to help cover the cost. Advertisements will go for $50.00 for ¼ page ad, $90.00 for ½ page ad, and $180.00 for a full page advertisement.  K. Smigiel motioned to go with Multi-Ad for preparation and printing of the directories. K. Hoerr seconded. The motion was passed. On line registration for the directory will be up and running May 1, 2009.  A flyer will be sent out in the school registration packet to inform parents and students.
 Recognition: (J.Swedeen) No report.
Recycle:  (Shehla Anwar) We will no longer be accepting cartridges for pick up, our folks who recycle will no longer be doing it. Shehla will look into Office Max, to see if they will do it.
Scrip:  (Krista Hoerr) – No report.
Spirit Wear: (Cindy Ferguson)     A big thank you to Cindy Ferguson for the 8th grade t-shirts.
Staff Appreciation: (Susan Mayo, Amy Windsor, and Teri Boedecker) The next event will be May 5th chips and salsa snack in teacher’s lounge.  Also, on May 8th, there will be a picnic lunch for teachers in the lounge. Teri asked the PTO for an additional $300.00 for staff appreciation. K. Smigiel motioned. T. Marquis seconded. The motion was passed.
Old Business:  We are still trying to fill board positions for next year.  We will vote at the May meeting.
New Business:  PTO files will be handed over to new officers at the May meeting.
Adjourn:  Next meeting May 12th, 1:00 pm.

 

Dunlap Middle School
Parents’ Club Meeting
March 10, 2009
           

Current minutes pending approval at next Parents’ Club Meeting.
Meeting was called to order at 1:06pm by President Lisa Mathes.
Secretary’s Report:   The minutes of the February 2009 meeting were reviewed on-line K. Smigiel motioned and C. Ferguson seconded approval of the minutes. Motion passed.  
Treasurer’s Report:  Kathy Smigiel presented report for January 2009.   The balance of the checking and savings accounts were a combined $10,986.02. G. Patel motioned and K. Hoerr seconded approval of the report.  Motion was passed. 
Vice president’s Report :  ( K. Hoerr) Preparations for the Honors Breakfast have begun for students with a GPA of 3.5 and above.
Principal’s report:  Mr. Hill: No Report
Important Dates:


May 4                                  6th Grade Orientation
May 12                                6th Grade Awards 2:00 p.m.
                                             7th and 8th Grade Awards 6:30 p.m.
May 13                                Dance 5:00-7:00 p.m. Wednesday
May 19                                6th/7th/8th Grade Honors Breakfasts
May 20                                Graduation 7:00 p.m.
                                              Last day for 8th Graders
June 3                                   Last day for 6th and 7th Graders

 

Committee Reports: 
Appropriations: (C. Kaiser) Teachers Wish List reviewed under New Business.
Box Tops:  $72.30.
Concessions:  (Krista Hoerr)   Volunteers are needed for upcoming track meets.
Hospitality: (T. Marquis) Book Fair is March 27th thru April 2nd.  Popcorn and lemonade will be served this year.  There will be no hot drinks.
Music:  (Sue Lock) The following is the schedule for March:
March 10th    DMS March Band Concert
March 13th    IGSMA Solo & Ensemble Contest @ I.C.C.
Newcomers:  (C. Kaiser) No Report
Publications:  (L. Mathes)   The start up cost of the online directory came in at $1795.00. Four hundred directories with 2 colors on the front and 1 color on the back came in at $1315.00. There will also be an undetermined maintenance fee per year. When Lisa can find out what the maintenance fee is, we will revisit the topic.
 Recognition: (J.Swedeen) Mathcounts team is headed to State.
Recycle:  (Shehla Anwar)  The most recent recycling figure is $12.00.
Scrip:  (Krista Hoerr) – No report.
Spirit Wear: (Cindy Ferguson)     The 8th grade t-shirts have been distributed.
Staff Appreciation: (Susan Mayo, Amy Windsor, and Teri Boedecker) The next event will be a baked potato bar and pies for March.
Old Business:  We still need to fill board positions for next year.  Information will be put in the Elementary School newsletters.
New Business:  The DMS PTO requested a wish list from the teachers to help disperse money where it will be most helpful.

Adjourn:  Next meeting April 14, 1:00 pm.

 

 

 

Dunlap Middle School Parents’ Club
Bylaws
Effective: May 2005

ARTICLE I – Name

            The name of this organization shall be the Dunlap Middle School (DMS) Parents’ Club. 

ARTICLE II – Purpose

            The purpose of this organization shall be to provide support and to encourage involvement among parents, teachers, students, and staff of Dunlap Middle School through activities, communication, and service. 

ARTICLE III – Members

            Section 1.  All DMS parents shall be considered members. 
            Section 2.  There shall be no membership fees or dues. 

ARTICLE IV – Officers and /Committees

            Section 1.  The Officers of the club shall be: President, Vice-President, Secretary, and Treasurer. 
            Section 2.  The Standing Committees of the club shall be: Appropriations, Concessions, Hospitality, Music, Newcomers, Publications, Recycling, Spirit wear, Staff Appreciation, Recognition, Scrip and Box Tops. Each standing committee shall consist of a minimum of one chairperson plus committee members (who shall be appointed by the Nominating Committee, appointed by the committee chairperson, or signed up for the service).  The club president and secretary shall be notified of all appointments/additions to committees. 
            Section 3.  Ad Hoc Committees shall be appointed as needed throughout the year by the club president. 
            Section 4.  The Nominating Committee shall consist of the club president and all standing committee chairpeople.  A slate of officers plus standing committee chairpeople shall be nominated and elected at the April meeting. 
            Section 5.  Term of office or service for officers, chairpeople, and committee members shall be one year or until duties are completed.  Term of office begins upon close of the appropriate school year. 
            Section 6.  The president will fill any vacancies on the board by appointment. 

ARTICLE V – Meetings

            Section 1.  Club meetings shall be held monthly throughout the school year.  To hold an office or chair position, a member is required to attend at least one meeting, either September, October or November, but is strongly encouraged to attend monthly.
            Section 2.  The May meeting shall be for the purpose of receiving written annual reports, transferring club notebooks/materials to the incoming officers and committee chairpeople, and for conducting business for the next school year. 
            Section 3.  Voting privileges shall be extended to the officers and standing committee chairpeople.  The only exception is the voting of officers, in which all DMS parents have voting privileges, in person, at a meeting.   

            Section 4.  All expenditures must be reported at a club meeting.  Club appropriations, however, must be approved at a club meeting.  A minimum of two signatures is required on all checks. Signatures may include any of the Parents’ Club Executive Officers, DMS secretary or Scrip Chairperson. After the April meeting, an ad hoc committee shall audit the checkbook.  The ad hoc committee shall consist of at least the treasurer, president and one other officer.  This audit may be pre-empted by a district audit.  A reserve fund of $500.00 shall be made available for the president’s discretion for expenses that may arise and need a quick decision on payment (i.e.: advertising in programs, teacher’s awards acknowledgements)

            Section 5.  A quorum shall be one-third of the voting membership.  The secretary should take attendance and announce if a quorum is present at the start of every meeting.  A quorum must be present to vote. 
            Section 6.  Policies - see policy sheet. 

ARTICLE VI – Amendments

            These bylaws may be amended at any regular or special meeting of the club by a two-thirds vote, provided that previous notice of the amendment was given to all voting members at least eight days in advance.

ARTICLE VII – Parliamentary Procedure

            The club shall follow a modified version of Roberts Rules.

Amended 5/06

Dunlap Middle School Parents’ Club
Policy Sheet
May 2002

At the start of each school year, the president shall inform members of the current Parents’ Club policies. 

Minutes from a meeting shall be distributed within one week via (1) e-mail or (2) regular mail (can be done through the office) and will be posted on the DMS homepage. 

A receipt shall be required for payment of all expenditures.  

With regard to nominations, we shall attempt to solicit input from the grade school PTOs. 

COURTESY POLICY

  1.  A $25 donation from the Dunlap Middle School Parents’ Club will be made to a memorial in the event of the death of a student, teacher, administrator, or out-of-building staff member of Dunlap Middle School.  A sympathy card will also be sent and a food donation offered. 
  1. A sympathy card will be sent and a food donation offered in the event of the death of any other employee or spouse of Dunlap Middle School or in the event of the death of an employee or spouse from the District 323 Administrative office. 
  1. A gift certificate for $25 will be given to teachers, out-of-building middle school staff members, and administrative staff for marriages, births/adoptions, retirements, and transfers at the discretion of the PTO board. 

Dunlap Middle School Parents’ Club Committee and Job Descriptions

Our Parents’ Club meets the 2nd Tuesday of each month at 5:00 pm at DMS.  Whether you are interested in helping with the any of the following activities, or just want to stay informed about what is happening with your child and the school, we encourage you to attend.

Appropriations – Reviews all requests for items or funds from teachers or staff members. Items and funds requests are brought to the Parents’ Club for voting.

Concessions – The concession stand is the major fundraiser for the Parents’ Club and requires the most use of volunteers.  All sporting events: boys’ basketball (7th & 8th), girls basketball (7th & 8th), girls volleyball, track, cross country, etc. as well as Scholastic Bowl and Speech use the concession stand during their events.  Other events may come up during the year. Volunteers set up, work and close down the concession stand.  One individual is designated as the buyer for the products used in the concession stand. 

Hospitality – Provides snack for Back to School night as well as school dances. Parents’ are asked to provide drinks/snack on occasion.

Music – Keeps Parents’ Club members updated on band and chorus activities throughout the year.

Newcomers – Provides information about the Parents’ Club to new families registered with the Middle School.  As new families enroll throughout the school year, they are also contacted with information.

Publications– Compiles student/family information and puts together the school directory.

Recycling– Organizes the donation of ink cartridges and redeems them for income to the Parents’ Club.

Spirit Wear – Offers DMS clothing items throughout the year beginning at registration. 

Staff Appreciation – Organizes treats/lunches for teachers and staff members at the end of grading periods and end of school.  Birthdays, births, wedding are also acknowledged.

Recognition – Keep up-to-date on any student/team/staff that deserves special recognition for their outstanding accomplishments.

Scrip – Fund raising program that offers a percentage of the income to the school. Parents buy gift cards or certificates to use at a variety of stores.

Box Tops – Collection of General Mills Box Tops…income for the school.