Dunlap Middle School Parents' Club
Click here for the latest newsletter

The DMS Parents' Club meets on the second Tuesday of each month at 1:30. Please check in the office for a visitor's pass and meeting location.  All DMS parents are invited to attend!

Upcoming meeting dates for the 2011-2012 school year

 

September 13th, 2011, 1:30

October 11th, 2011, 1:30

November 8th, 2011, 1:30

January 10th, 2012, 1:30

February 14th, 2012, 1:30

March 13th, 2012, 1:30

April 19th, 2012, 1:30

May 8th, 2012, 1:30

 

Bylaws
Committee Descriptions

Past Minutes

February 2011
March 2011
April 2011
May 2011
Sept 2011
Oct 2011
Nov 2011

January 10, 2012
DMS PTO Meeting Minutes
pending approval

 

In attendance: M. Rohn , K. Hoerr, J. Zoz, G. Kruiswyk, L. Gossett, J. Jockisch, J. Maier, J. Wu, B. Mueller, T. Finerty, L. Metzger, M. Lehmann, 1 guests (Jenni Schuck)

 

The meeting was called to order by President, Malisa Rohn at 1:02 pm

 

President Report :

Vice President :

Secretary :

Treasurer:

Principal Report :

Box Tops: Nothing to report

Concessions:

Hospitality :

Newcomers :

Music :

Publications :

Recognition :

Spirit Wear :

 

Staff Appreciation

New Business:

 

 

The January meeting was adjourned at 2:28 pm . The next PTO meeting will be held on Tuesday, Feb. 14 at 1:30 pm .

 

 

 

November 8, 2011
DMS PTO Meeting Minutes
pending approval

 

In attendance: M. Rohn , K. Hoerr, J. Zoz, G. Kruiswyk, L. Gossett, J. Jockisch, J. Maier, J. Wu, 2 guests (Payla and C. Restrepo)

 

The meeting was called to order by President, Malisa Rohn at 1:30 pm

 

President Report :

Vice President : Nothing to report

 

Secretary :

Treasurer:

Principal Report :

Box Tops:

Concessions:

Hospitality :

Newcomers :

Music : Not here

 

Publications :

Recognition :

Spirit Wear :

Staff Appreciation

New Business:

The November meeting was adjourned at 2:30 pm . The next PTO meeting will be held on Tuesday, Jan. 10 at 1:30 pm . Please enjoy a safe, happy and healthy Holiday Season!

 

 

 

October 11, 2011
DMS PTO Meeting Minutes
pending approval

 

In attendance: M. Rohn , K. Hoerr, J. Zoz, G. Kruiswyk, L. Gossett, J. Jockisch, M. Lehmann, J. Maier, T. Finerty, L. Lewis, L. Metzger and 1 guest (J. Behan)

 

The meeting was called to order by President, Malisa Rohn at 1:30 pm

 

President Report :

 

Vice President :

 

Secretary :

 

Treasurer:

 

Principal Report :

 

Box Tops:

 

Concessions:

 

Hospitality :

 

Newcomers : Not here

 

   

 

Music :

 

Publications :

 

Recognition :

 

Spirit Wear :

 

Staff Appreciation

 

New Business:

 

The October meeting was adjourned at 2:36 pm . The next PTO meeting will be held on Tuesday, Nov. 8 at 1:30 pm .

 

 

 

September 13, 2011
DMS PTO Meeting Minutes
pending approval

 

In attendance: M. Rohn , K. Hoerr, J. Zoz, G. Kruiswyk, L. Gossett, J. Jockisch, M. Lehmann, J. Maier, J. Wu,, B. Mueller, J. Harris and 3 guests (Ju, G. Patel, C. Restrepo)

 

The meeting was called to order by President, Malisa Rohn at 1:30 pm

 

President Report :

Vice President :

Secretary :

 

Treasurer:

 

Principal Report :

Box Tops:

Concessions:

Hospitality :

Newcomers:

 

Music :

Publications :

Recognition :

Spirit Wear :

Staff Appreciation

Old Business :

 

New Business:

 

 

The September meeting was adjourned at 2:30 pm . The next PTO meeting will be held on Tuesday, Oct. 11 at 1:30 pm .

 

 

 

May 10, 2011
DMS PTO Meeting Minutes
pending approval

 

In attendance: M. Rohn , K. Hoerr, J. Zoz, G. Kruiswyk, L. Gossett, J. Jockisch, E. Prager, M. Lehmann, J. Maier, J. Webster-Hall, J. Wu, C. Restrepo

 

The meeting was called to order by President, Malisa Rohn at 1:00 pm

 

President Report :

 

Vice President :

 

Secretary :

 

Treasurer:

 

Principal Report :

 

Box Tops: Nothing

 

Concessions: Great year!! Thank you to Etty for running it!! They will open the concession stand a few times more this year afterschool.

 

Hospitality : Spring dance for 7/8 th grades is May 17 th …still need help for the 5:30-7pm and 7-8:30 pm time slots. Budget is really good so if not enough food she will buy whatever is needed.

 

Newcomers: Nothing

 

Music : Art in the Park – May 17th

 

Publications : Portal is open – Wilder-Waite and DMS will be combined in the directory…so if you have students at both schools you only need to order 1 directory.

 

Recognition : 128 students were recognized for various events throughout this year…great job!!

 

Recycling : 1 more box will be sent out this year.

 

Spirit Wear : Lori met with Jane's Lettering…she is hoping to have a link to view the spirit wear? That way she wouldn't have to order extra samples, etc. More info to follow….

 

Staff Appreciation: Lunch – pizza and salad for the teachers. Mickeys will deliver…

 

Old Business :

  1. 4 th quarter popscicles for AR students – 6 th grade students that met their goals. Aprox.: $30-$40. Jeni 1 st , Michelle 2 nd , All approved.
  2. Rebecca Caldwell books for 6 th grade English – paperback – 2 sets @ $338.90. Already purchased 2 sets for 7 th grade teachers. Ginger 1 st , Krista 2 nd , All Approved.

 

New Business:

 

 

The May meeting was adjourned at 1:40 pm . The next PTO meeting will be held in September. Have a nice summer everyone!!!

 

 

 

April 14, 2011
DMS PTO Meeting Minutes
pending approval

 

In attendance: M. Rohn , J. Zoz, G. Kruiswyk, L. Gossett, J. Jockisch, E. Prager, M. Lehmann

 

The meeting was called to order by President, Malisa Rohn at 1:30 pm

 

President Report :

 

Vice President :

 

Secretary :

 

Treasurer:

 

Principal Report :

 

Box Tops: Not here

 

Concessions:

 

Hospitality : Not here

 

 

Newcomers: Not here

 

Music : April 29 th Organizational Contest and May 17 is Art in the Park

 

Publications : Not here – but Directory Portal go out in May

 

Recognition : 7 students were recognized for various events

 

Recycling : Not here

 

Spirit Wear : Got a call from Top Notch – making a game plan for next years spirit wear – only problem last year was the football jerseys didn't come back till football season was over – wants to find someone with a better turnaround? Will look around at other places…maybe Janes Lettering?

 

Scrip : End Scrip position –no reason to have this committee. Julie 1 st , Michelle 2 nd , all approved.

 

Staff Appreciation: Potato bar turned out well. Thank you note from bus drivers. Last teacher luncheon – pizza? Date?

 

Old Business :

None

New Business:

 

 

The April meeting was adjourned at 2:12 pm . The next PTO meeting will be held on Tuesday May 10, 2011 at 1:00 pm .

 

 

 

March 8, 2011
DMS PTO Meeting Minutes
pending approval

 

In attendance: M. Rohn , K. Hoerr, J. Zoz, J. Maier, J. Webster-Hall, G. Peetal, L. Gossett, E. Prager, S. Whitson

 

The meeting was called to order by President, Malisa Rohn at 1:30 pm

 

President Report :

 

Vice President :

 

Secretary :

 

Treasurer:

 

Principal Report :

 

Box Tops: $28 was submitted for Box tops.

 

Concessions:

 

Hospitality : Good news…Valentine dance was great – went over budget by $11 – ate everything – cookies most popular. They need volunteers for Book Fair – Wed/Thurs – they are keeping it simple – lollipops (have) and goldfish (donated by hospitality).

 

 

Newcomers: Not here – but has received a new list of families. She will help with track concessions.

 

Music : Solo ensemble at ICC this Friday at 3:30 pm . Band concert this week @ DHS…7pm

 

Publications : Not here

 

Recognition : Not here – but recognition for the Poms team in the recent dance competition, and participants in the chess competition.

 

Recycling : Received $45 for recycling – they want 200 pieces of recycling…we only had 100 pieces (ink cartridges)…they ordered more trash cans to put by the recycling cans (which will have blue lids).

 

Spirit Wear : Made a profit of $235.50 from 8 th grade signature shirts.

 

Scrip : Not here – it was recommended that we get rid of this committee…not a big interest – only had 4 Scrip orders at Xmas. Will talk more at next meeting.

 

Staff Appreciation: Soup lunch was last week – big hit! Sent out Bus driver packs. March 17 th is the baked potato bar – look for more info on website.

 

Old Business :

 

New Business:

 

 

The March meeting was adjourned at 2:30 pm . The next PTO meeting will be held on Thursday, April 14, 2011 at 1:30 pm .

 

February 8, 2011
DMS PTO Meeting Minutes
pending approval

 

In attendance: K. Hoerr, J. Zoz, G. Kruiswyk, J. Jockisch, L. Gossett, E. Prager, C. Restrepo

 

The meeting was called to order by Vice President, Krista Hoerr at 1:40 pm

 

President Report :

 

Vice President :

 

Secretary :

 

Treasurer:

 

Principal Report :

 

Box Tops: Not here

 

Concessions:

 

Hospitality : Looking for volunteers for Sat. night, 6-8 pm Dance. Fill cups and cookies. Help decorate that afternoon… 1-3pm ?

 

Newcomers: Not here

 

Publications : Not here

 

Recognition : Math counts – 2 students. Have recognized 82 students so far this year.

 

Recycling : Not here

 

Spirit Wear : Order forms went out for 8 th grade signature shirts

 

Scrip : Not here

 

Staff Appreciation: Not here…but Mr. Chatterton received an email from a Chiropractor asking if he could volunteer his services for a staff appreciation event? Will look into this more…sounds interesting.

 

Old Business : Nothing

New Business: Nothing

 

The February meeting was adjourned at 2:30 pm . The next PTO meeting will be held on Tuesday, March 8, 2011 at 1:30 pm .

 

 

Dunlap Middle School Parents’ Club
Bylaws
Effective: May 2005

ARTICLE I – Name

            The name of this organization shall be the Dunlap Middle School (DMS) Parents’ Club. 

ARTICLE II – Purpose

            The purpose of this organization shall be to provide support and to encourage involvement among parents, teachers, students, and staff of Dunlap Middle School through activities, communication, and service. 

ARTICLE III – Members

            Section 1.  All DMS parents shall be considered members. 
            Section 2.  There shall be no membership fees or dues. 

ARTICLE IV – Officers and /Committees

            Section 1.  The Officers of the club shall be: President, Vice-President, Secretary, and Treasurer. 
            Section 2.  The Standing Committees of the club shall be: Appropriations, Concessions, Hospitality, Music, Newcomers, Publications, Recycling, Spirit wear, Staff Appreciation, Recognition, Scrip and Box Tops. Each standing committee shall consist of a minimum of one chairperson plus committee members (who shall be appointed by the Nominating Committee, appointed by the committee chairperson, or signed up for the service).  The club president and secretary shall be notified of all appointments/additions to committees. 
            Section 3.  Ad Hoc Committees shall be appointed as needed throughout the year by the club president. 
            Section 4.  The Nominating Committee shall consist of the club president and all standing committee chairpeople.  A slate of officers plus standing committee chairpeople shall be nominated and elected at the April meeting. 
            Section 5.  Term of office or service for officers, chairpeople, and committee members shall be one year or until duties are completed.  Term of office begins upon close of the appropriate school year. 
            Section 6.  The president will fill any vacancies on the board by appointment. 

ARTICLE V – Meetings

            Section 1.  Club meetings shall be held monthly throughout the school year.  To hold an office or chair position, a member is required to attend at least one meeting, either September, October or November, but is strongly encouraged to attend monthly.
            Section 2.  The May meeting shall be for the purpose of receiving written annual reports, transferring club notebooks/materials to the incoming officers and committee chairpeople, and for conducting business for the next school year. 
            Section 3.  Voting privileges shall be extended to the officers and standing committee chairpeople.  The only exception is the voting of officers, in which all DMS parents have voting privileges, in person, at a meeting.   

            Section 4.  All expenditures must be reported at a club meeting.  Club appropriations, however, must be approved at a club meeting.  A minimum of two signatures is required on all checks. Signatures may include any of the Parents’ Club Executive Officers, DMS secretary or Scrip Chairperson. After the April meeting, an ad hoc committee shall audit the checkbook.  The ad hoc committee shall consist of at least the treasurer, president and one other officer.  This audit may be pre-empted by a district audit.  A reserve fund of $500.00 shall be made available for the president’s discretion for expenses that may arise and need a quick decision on payment (i.e.: advertising in programs, teacher’s awards acknowledgements)

            Section 5.  A quorum shall be one-third of the voting membership.  The secretary should take attendance and announce if a quorum is present at the start of every meeting.  A quorum must be present to vote. 
            Section 6.  Policies - see policy sheet. 

ARTICLE VI – Amendments

            These bylaws may be amended at any regular or special meeting of the club by a two-thirds vote, provided that previous notice of the amendment was given to all voting members at least eight days in advance.

ARTICLE VII – Parliamentary Procedure

            The club shall follow a modified version of Roberts Rules.

Amended 5/06

Dunlap Middle School Parents’ Club
Policy Sheet
May 2002

At the start of each school year, the president shall inform members of the current Parents’ Club policies. 

Minutes from a meeting shall be distributed within one week via (1) e-mail or (2) regular mail (can be done through the office) and will be posted on the DMS homepage. 

A receipt shall be required for payment of all expenditures.  

With regard to nominations, we shall attempt to solicit input from the grade school PTOs. 

COURTESY POLICY

  1.  A $25 donation from the Dunlap Middle School Parents’ Club will be made to a memorial in the event of the death of a student, teacher, administrator, or out-of-building staff member of Dunlap Middle School.  A sympathy card will also be sent and a food donation offered. 
  1. A sympathy card will be sent and a food donation offered in the event of the death of any other employee or spouse of Dunlap Middle School or in the event of the death of an employee or spouse from the District 323 Administrative office. 
  1. A gift certificate for $25 will be given to teachers, out-of-building middle school staff members, and administrative staff for marriages, births/adoptions, retirements, and transfers at the discretion of the PTO board. 

Dunlap Middle School Parents’ Club Committee and Job Descriptions

Our Parents’ Club meets the 2nd Tuesday of each month at 5:00 pm at DMS.  Whether you are interested in helping with the any of the following activities, or just want to stay informed about what is happening with your child and the school, we encourage you to attend.

Appropriations – Reviews all requests for items or funds from teachers or staff members. Items and funds requests are brought to the Parents’ Club for voting.

Concessions – The concession stand is the major fundraiser for the Parents’ Club and requires the most use of volunteers.  All sporting events: boys’ basketball (7th & 8th), girls basketball (7th & 8th), girls volleyball, track, cross country, etc. as well as Scholastic Bowl and Speech use the concession stand during their events.  Other events may come up during the year. Volunteers set up, work and close down the concession stand.  One individual is designated as the buyer for the products used in the concession stand. 

Hospitality – Provides snack for Back to School night as well as school dances. Parents’ are asked to provide drinks/snack on occasion.

Music – Keeps Parents’ Club members updated on band and chorus activities throughout the year.

Newcomers – Provides information about the Parents’ Club to new families registered with the Middle School.  As new families enroll throughout the school year, they are also contacted with information.

Publications– Compiles student/family information and puts together the school directory.

Recycling– Organizes the donation of ink cartridges and redeems them for income to the Parents’ Club.

Spirit Wear – Offers DMS clothing items throughout the year beginning at registration. 

Staff Appreciation – Organizes treats/lunches for teachers and staff members at the end of grading periods and end of school.  Birthdays, births, wedding are also acknowledged.

Recognition – Keep up-to-date on any student/team/staff that deserves special recognition for their outstanding accomplishments.

Scrip – Fund raising program that offers a percentage of the income to the school. Parents buy gift cards or certificates to use at a variety of stores.

Box Tops – Collection of General Mills Box Tops…income for the school.