Dunlap Middle School Parents' Club
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The DMS Parents' Club meets on the second Tuesday of each month at 1:30. Please check in the office for a visitor's pass and meeting location. All DMS parents are invited to attend!
Upcoming meeting dates for the 2011-2012 school year
September 13th, 2011, 1:30
October 11th, 2011, 1:30
November 8th, 2011, 1:30
January 10th, 2012, 1:30
February 14th, 2012, 1:30
March 13th, 2012, 1:30
April 19th, 2012, 1:30
May 8th, 2012, 1:30
Bylaws
Committee Descriptions
Past Minutes
February 2011
March 2011
April 2011
May 2011
Sept 2011
Oct 2011
Nov 2011
January 10, 2012
DMS PTO Meeting Minutes
pending approval
In attendance: M. Rohn , K. Hoerr, J. Zoz, G. Kruiswyk, L. Gossett, J. Jockisch, J. Maier, J. Wu, B. Mueller, T. Finerty, L. Metzger, M. Lehmann, 1 guests (Jenni Schuck)
The meeting was called to order by President, Malisa Rohn at 1:02 pm
President Report :
- Financial Requests:
- Mrs. Erwin: wanting plaques for commons for spelling bee! Also wants trophies to Grand Champion and Runner Up. Cost: Not to exceed $75 for all 3. Julie 1 st /Lori 2 nd …All approved
- 6 th grade AR request: treats for 1/20 ($125)-candy, 3/5 ($175)-ice cream, 5/15 ($50)-popsicles. Julie 1 st /Bethany 2 nd ….All approved.
Vice President :
- Honors Breakfast date has been set: Tuesday, May 15 th .
Secretary :
- Motion to approve Nov. meeting minutes was made by Theresa 1 st /, Michelle 2 nd . All approved.
Treasurer:
- Nov and Dec. report…ending balance about $17,000. Last month talked about moving $15K to a Money market…so will earn interest. She will do that this month…needed a few signatures from board members. Motion to approve financials statement: Jeni 1 st /Laura 2 nd …All approved.
Principal Report :
- Spelling Bee Feb. 2 nd
- DHS Spring Musical of Tom Sawyer – all students will be attending the matinee at 1pm on 3/2/12
- SIP Jan. 25 th
- PLC – SIP – between DMS and DVMS – a lot of work going on aligning curriculum.
- No winter dance…work with Owens Center – try something new – date TBA
- Spring Dance still happening for 7 th /8 th grade…TBA
- SLC – 6 th grade just volunteered at Salvation Army and 8 th grade will be going to Children's home soon
- Awards/Recognition – 6 th /7 th grade during day…last day (that 2 hour block will be a good time to do this). 8 th grade Graduation/Recognition will still be at night – still working on how to do both?
Box Tops: Nothing to report
Concessions:
- Last home bball game was this week. Hosting Regional/Sect. 7 th grade bball – Need Volunteers. 1 st game is Jan. 21 st .
Hospitality :
- Spelling bee – no food, but will need to supply food for Math Counts and Spring Dance
Newcomers :
- She called lots of new families to DMS and received lots of feedback…she welcomed each new family and helped answer questions and concerns regarding the DMS PTO. One suggestion was maybe a Buddy Family System? She passed on school related questions to the Principal.
Music :
- Orchestra played for 1 st Sun. in Dec. for tree lighting. Dec. 12 th was DHS Auditorium Band/Chorus.
Publications :
- Dates for directory for portal next year in May? Wilder-Waite and DMS were combined which everyone liked alot….maybe Banner and Hickory Grove this year?
Recognition :
- Going very well – did see Speech lists, IEMA-judges choice, dodge ball tourney, and chess.
Spirit Wear :
- Stuff selling in office! Nice to have stuff on hand…motion to get more (approx. $200)…Krista 1 st /Jeni 2 nd …all approved.
Staff Appreciation
- Gift wrapping in Dec….very happy….long-fast day but teachers/staff loved it!!
- Cleaning this month – teachers lounge – redecorate lunge Jan. 27 th .
- Start back with lunches next month.
New Business:
- Goal was to keep meetings within 1 hour…yeah!!
- Over break there was discussion about incentives for students for good behavior? Some felt that $25 gift cards were too much…keeping incentive down? Kids happy with less? Any encouragement is good? A smaller amount gets more kids? Krista suggested maybe reward the ones who had good behavior with a movie/popcorn during last hour? Sort of like the honors breakfast? Will brainstorm some more…
- ISAT incentives still same – earn a ticket to get small rewards.
The January meeting was adjourned at 2:28 pm . The next PTO meeting will be held on Tuesday, Feb. 14 at 1:30 pm .
November 8, 2011
DMS PTO Meeting Minutes
pending approval
In attendance: M. Rohn , K. Hoerr, J. Zoz, G. Kruiswyk, L. Gossett, J. Jockisch, J. Maier, J. Wu, 2 guests (Payla and C. Restrepo)
The meeting was called to order by President, Malisa Rohn at 1:30 pm
President Report :
- District Leadership team met last month – comprised of Parents/Teachers/Admin…went over the Harris Polls results – 3 concerns: communication, foreign language for all grades, gifted programs for advanced learners.
Vice President : Nothing to report
Secretary :
- Motion to approve Oct. meeting minutes was made by Ginger 1st, Krista 2nd. Motion approved.
Treasurer:
- We have made about $4700 this year. Last month we discussed what do with all the extra money – 3 options: money market, savings acct. or do nothing. Motion was made to open money market and put $15K in it…Ginger 1 st , Julie 2 nd , Motion approved to move money into Money market acct. Motion to approve financials for Oct.. statements: Jill 1 st , Julie 2 nd , All approved.
Principal Report :
- Fundraiser went extremely well! No numbers yet though…it is going towards the DC trip…have 10 kids going so far. Chatterton is chaperoning this year.
- Acquisitions for future costs are possibly: spruce building up…it is 12 years old…maybe replace pics? IRC update? New curtains? Would we approve something like this?
- Winter Dance – no dates set yet…trying to do something different this year…maybe ice skating at the Owens Center ? Or sledding party with hot chocolate? Try something different maybe?
- Wed., 11/30 is ½ day
- MAD Jazz comes 12/9 to perform – assembly where HS Jazz students come over
- Winter Olympics – last day before Winter Break begins – for 6 th grade
- Transition committee working with DVMS
- SL project going very well – Wildlife is all done…visited Children's home once already.
Box Tops:
- Have received lots already!! $53 sent this Fall!
Concessions:
- Have someone to coordinate boy's bball concessions!!
- Hosted state speech Friday night – went very smooth!
Hospitality :
- Halloween dance went well – lots was donated so didn't spend much money. Have spelling bee, math counts and graduation dance in the new year.
Newcomers :
- She called lots of new families to DMS and received lots of feedback…she welcomed each new family and helped answer questions and concerns regarding the DMS PTO. She passed on school related questions to the Principal.
Music : Not here
Publications :
- Dates for directory for portal next year in May? Wilder-Waite and DMS were combined….maybe Banner next year?
Recognition :
- Not seen many – but did see Speech lists, dodgeball tourney, and chess.
Spirit Wear :
- Paying for extra Eagles hoodies and t-shirts – will be available in office to purchase.
- 8 th grade signature shirts – get signatures in December…working on design.
Staff Appreciation
- Next week is Taco in a bag lunch.
- Dec. 9/10 is gift wrapping for teachers…volunteers are needed!
New Business:
- Appropriation request form is complete – will be distributed to teachers electronically.
The November meeting was adjourned at 2:30 pm . The next PTO meeting will be held on Tuesday, Jan. 10 at 1:30 pm . Please enjoy a safe, happy and healthy Holiday Season!
October 11, 2011
DMS PTO Meeting Minutes
pending approval
In attendance: M. Rohn , K. Hoerr, J. Zoz, G. Kruiswyk, L. Gossett, J. Jockisch, M. Lehmann, J. Maier, T. Finerty, L. Lewis, L. Metzger and 1 guest (J. Behan)
The meeting was called to order by President, Malisa Rohn at 1:30 pm
President Report :
- Last month the PTO board submitted, on post-it notes to Malisa in regards to criteria that the board should follow for approval or denial of appropriations. This month Malisa compiled all those responses and came up with criteria for approval/denial. Some of the approvals: benefits all/most students, used for academics/learning, keeping within our mission statement, student incentives, low cost items, etc. Some of the denials: not fair to all students or groups, anything wasteful or frivolous, large dollar amounts, etc. We came to the conclusion that when we get an appropriation we will look at our criteria but also evaluate each appropriation individually.
Vice President :
- Magazine sales are done. Mr. Chatterton has asked the PTO to help with the prizes, etc. for next years magazine sales.
Secretary :
- Motion to approve Sept. meeting minutes was made by Ginger 1st, Theresa 2nd. Motion approved.
Treasurer:
- We have a balance of $19K. Motion to approve financials for Sept. statements: Jill 1 st , Julie 2 nd , All approved.
Principal Report :
- Volunteer Efforts – want 50% outside of school. Will hand out a postcard for students to fill out…DMS Volunteer form.
- Service Learning – 6 th grade partners with Salvation Army and will need 1 parent volunteer for each outing/month. 7 th /8 th grade put their choices down…1) Wildlife Prairie Park 2) Midwest Food Bank 3) Children's Home. For the Wildlife Prairie Park …dates are: Oct. 6, 11, 13…it will be all day and will need 3-4 volunteers per date.
Box Tops:
- Have received lots already!!
Concessions:
- Good news/bad news: Bad news: lost sign-up clipboard for the Girls Bball games during the last home game…so if you find it, please turn it into the office…Good news: the sign-up sheet was almost filled up!
Hospitality :
- Back to School Nite – had the exact amount of drinks/food…yeah!
- Halloween Dance – will use the extra pop from Back to School nite…need 80 dozen cookies…have about half of that so far. It is Oct. 28 th during study halls.
Newcomers : Not here
Music :
- Marching/flag performed in the Homecoming parade
- Chorus concert will be Oct. 13 th at 1:45 pm and 7pm for both MS/HS.
- Orchestra concert is Oct. 18 th for both MS/HS
- Band will march in the Veterans parade this year.
Publications :
- Directory done and distributed. Will add a supplement page at the end of the month for those who didn't get their names into directory. Hope to get Banner in the directory next year.
Recognition :
- Certificates are going very well! Have several cross country players that are state qualifiers from last weekends meet that will be recognized (but didn't get names yet).
Spirit Wear :
- Janes Lettering turned around Spirit Wear within 2 weeks (a lot faster than last year) and there were a few backorder items, but those should be arriving by this week. 40 more items ordered this year…made $600—double from last year. Lori would like to order extra spiritwear to have on hand in the office, so if someone wants a shirt, then would be able to get it right away. Request to purchase $200 worth of spiritwear (Dunlap shirts and Dunlap sweatshirts)…Jennie 1 st , Lara 2 nd …All approved.
Staff Appreciation
- 1 st lunch Wednesday – Tailgate theme food
New Business:
- Appropriation request – Malisa was asked by one of the teachers to possibly have $150 for AR incentives…so the board pre-approved this request: Jennie 1 st , Julie 2 nd , ALL approved.
- Speech events – Sat. morns – would really like to have coffee for these morning events. Krista asked if we could purchase a coffee machine for the concession stand. Julie 1 st , Malisa 2 nd ALL Approved.
The October meeting was adjourned at 2:36 pm . The next PTO meeting will be held on Tuesday, Nov. 8 at 1:30 pm .
September 13, 2011
DMS PTO Meeting Minutes
pending approval
In attendance: M. Rohn , K. Hoerr, J. Zoz, G. Kruiswyk, L. Gossett, J. Jockisch, M. Lehmann, J. Maier, J. Wu,, B. Mueller, J. Harris and 3 guests (Ju, G. Patel, C. Restrepo)
The meeting was called to order by President, Malisa Rohn at 1:30 pm
President Report :
- Approval of Board Positions – Hospitality and Music positions were filled – Ginger 1 st , Jennie 2 nd , and Motion Approved. There will be no Recycling Position this year. Concession Coordinator is still open.
- April 10, 2012 Board Meeting is during Spring Break…so moving meeting to April 19 th , 2012
- Harris Poll Survey in Spring – wanted 20% turn in, got 30% of parents that turned in…close to national average.
Vice President :
- Magazine sales are coming up soon…4 collection dates: 9/27, 9/30, 10/4, 10/7 – need about 8-10 volunteers each of those days to help collect sales and add numbers up…around 8-9am .
Secretary :
- Motion to approve May meeting minutes was made by Juliet 1st, Ginger 2nd. Motion approved.
Treasurer:
- Motion to approve financials for May-July statements: Juliet 1 st , Krista 2 nd , All approved
- Motion to approve the budget for 2011-12: Jill 1 st , Michelle 2 nd , All approved
Principal Report :
- Rewarding behavior – Goals: Appropriate satisfaction disciplinary referrals – get name in bucket for minor prizes…will do it each quarter, semester, end of year maybe a bigger prize?…so goes from Sept.-May. Will do it for each grade level.
- Volunteer Efforts – want 50% outside of school. Will hand out a postcard next week for students to fill out…DMS Volunteer form.
- Service Learning – 6 th grade partners with Salvation Army and will need 1 parent volunteer for each outing/month. 7 th /8 th grade put their choices down…1) Wildlife Prairie Park 2) Midwest Food Bank 3) Children's Home. For the Wildlife Prairie Park …dates are: Oct. 6, 11, 13…it will be all day and will need 3-4 volunteers per date.
- Still working on Flags to put in the commons area – represent student's heritage.
- 8 th graders DC Trip – if still want to go contact office – Fundraiser contributes to this.
- Redistricting for next year – will have a transition activities for this…some of the DVMS students will be coming to DMS next year, and possibly could be there 8 th grade year…so want to make this transition for them welcoming. Need volunteers for this…G. Patel and C. Restepo volunteered to help.
Box Tops:
- Have received lots already!!
Concessions:
- Detweiller Sept. 23 rd – Cross Country – Juliet will get volunteers.
- Speech Invitational Oct. 26 th – 1/3 of our students participate in Speech
- State IESA – we are hosting Nov. 4 th
- Girls BBall has started – 1 st home game Oct. 1 st …7 home games.
Hospitality :
- Back to School Nite – had the exact amount of drinks/food…yeah!
- Halloween Dance – will use the extra pop from Back to School nite…but will have to get food donations
Newcomers:
- Call families to welcome them to DMS and get any questions, etc. Will get a list of new families in a few weeks.
Music :
- IEMA – Chorus/Band/Orchestra tryouts Oct. 1 st …for MS/HS. Will perform Nov. 12 th . Chorus concert will be Oct. 13 th at 1:45 pm and 7pm for both MS/HS.
Publications :
- Directory of Wilder-Waite and DMS should be distributed end of the month.
Recognition :
- Both baseball teams, Blue/Orange, beat the school record in Wins!
- Tomato Catapult students that participated
- 2 Special Olympics Bowling…Kendall and Bryce
Spirit Wear :
Staff Appreciation
- Cleaned up lounge, organized, maybe paint? Make it a better space.
- Volunteer spot will be used again to get volunteers for future things
Old Business :
New Business:
- Develop a set of criteria for approving PTO Fund requests….this will be a multi-meeting process. Malisa handed out post-it notes to get pros-cons on this…discuss at next meeting.
The September meeting was adjourned at 2:30 pm . The next PTO meeting will be held on Tuesday, Oct. 11 at 1:30 pm .
May 10, 2011
DMS PTO Meeting Minutes
pending approval
In attendance: M. Rohn , K. Hoerr, J. Zoz, G. Kruiswyk, L. Gossett, J. Jockisch, E. Prager, M. Lehmann, J. Maier, J. Webster-Hall, J. Wu, C. Restrepo
The meeting was called to order by President, Malisa Rohn at 1:00 pm
President Report :
- Try to do one last NL in May
- PTO positions open for next year: Concession Coordinator – a person with good communication and organization. Maybe have a co-coordinator? Hospitality – a lot of fun but takes time. Thoughts on moving meetings later? Fill out ½ sheet paper with your input…
Vice President :
- Honors Breakfast – May 17 th – 160 kids. Jump drives and food ordered. Set-up Monday afterschool. Motion to increase Honors Breakfast budget – Julie 1 st , Ginger 2 nd , Motion approved. Are the 8 th grade teachers serving this year? Mr. Chatterton will find out…
Secretary :
- Motion to approve April meeting minutes was made by Ginger 1st, Krista 2nd. Motion approved.
Treasurer:
- Ending balance is: $13, 017.69. Motion to approve both April statements: Jill 1 st , Jami 2 nd , All approved
Principal Report :
- DC trip – planned for next year – May 29-June2. There is an informational meeting for next year @ DVMS this Thursday. Fundraising stays with them for all 3 years. Price is same next year as this year -- $689.
- May 17 th – Honors breakfast, Art in the Park during the day, Spring Dance for 7/8 th grade only that night.
- May 10 th – Awards – 6 th grade is during the day @ 2pm , and 7/8 th grade @ 6:30 pm .
- Still celebrating the State Champs!!! Scholastic Bowl!!
- May 18 th – 8 th grade graduation
Box Tops: Nothing
Concessions: Great year!! Thank you to Etty for running it!! They will open the concession stand a few times more this year afterschool.
Hospitality : Spring dance for 7/8 th grades is May 17 th …still need help for the 5:30-7pm and 7-8:30 pm time slots. Budget is really good so if not enough food she will buy whatever is needed.
Newcomers: Nothing
Music : Art in the Park – May 17th
Publications : Portal is open – Wilder-Waite and DMS will be combined in the directory…so if you have students at both schools you only need to order 1 directory.
Recognition : 128 students were recognized for various events throughout this year…great job!!
Recycling : 1 more box will be sent out this year.
Spirit Wear : Lori met with Jane's Lettering…she is hoping to have a link to view the spirit wear? That way she wouldn't have to order extra samples, etc. More info to follow….
Staff Appreciation: Lunch – pizza and salad for the teachers. Mickeys will deliver…
Old Business :
- 4 th quarter popscicles for AR students – 6 th grade students that met their goals. Aprox.: $30-$40. Jeni 1 st , Michelle 2 nd , All approved.
- Rebecca Caldwell books for 6 th grade English – paperback – 2 sets @ $338.90. Already purchased 2 sets for 7 th grade teachers. Ginger 1 st , Krista 2 nd , All Approved.
New Business:
- 2011-2012 PTO board members approval? Julie 1 st , Etty 2 nd , All approved!!!
The May meeting was adjourned at 1:40 pm . The next PTO meeting will be held in September. Have a nice summer everyone!!!
April 14, 2011
DMS PTO Meeting Minutes
pending approval
In attendance: M. Rohn , J. Zoz, G. Kruiswyk, L. Gossett, J. Jockisch, E. Prager, M. Lehmann
The meeting was called to order by President, Malisa Rohn at 1:30 pm
President Report :
- Harris Poll: District leadership team is asking for feedback from parents. There are a lot of questions. Will get these surveys mailed to us around April 25 th . They want us to know how we feel as parents. Students and Staff/teachers will do the surveys in school and parents survey will be mailed to us with a self-addressed envelope to return. Due back in June – results will be on website. Parents are encouraged to do the survey – the return rate isn't usually good for parents – around 20%.
- Anything added to NL let Malisa know…
- PTO positions open for next year: Concession Coordinator – a person with good communication and organization. Maybe have a co-coordinator? Hospitality – a lot of fun but takes time.
- 5 th grade orientation in May – any 6 th grade parents want new 5 th grade parents to know that you wished you knew last year…let Malisa know.
Vice President :
- Honors Breakfast – May 17 th – they want a prize/gift to give students (about 80). In the past years we have given pens, etc. This year they suggested flash drives but it is more than what was budgeted. Usually do a gift for $2/student but this year the flash drives would be about $7/student. Motion to increase Honors breakfast budget $400 more – Ginger 1 st , Julie 2 nd …all approved. Next year they are looking to change the standards for being invited to Honors breakfast – do it in October at conferences – have goals – work with students and teachers…it will give everyone an opportunity to achieve their goals.
Secretary :
- Motion to approve March meeting minutes was made by Lori 1st, 2nd from Ginger. Motion approved.
Treasurer:
- Ending balance is: $13, 098. Motion to approve both Feb. and March statements: Julie 1 st , Michelle 2 nd , All approved
Principal Report :
- He wants 100% goal to have all participate in service projects – working on options over summer for next year – PAWs, Salvation Army, Midwest Foodbank, etc. They want students to do it outside of school – guidelines? How document it? Chart it? Acknowledge it? This is for the 2011-12 school year.
- DC trip – we have helped with financial needs – board approved trip for next year.
- May 5 th – info meeting for 7 th graders @ DHS for DC trip next year – the price is set already.
- 1 st week in May: Students come on May 2 nd – 5 th graders, May 3 – parent meeting for new 5 th graders, May 5 th DC trip for interested 7 th grade parents, May 6 Track Meet vs. DVMS (tentative).
- May 17 th – Honors breakfast, Art in the Park during the day, Spring Dance for 7/8 th grade only that night.
- May 10 th – Awards – 6 th grade is during the day @ 2pm , and 7/8 th grade @ 6:30 pm . Will change PTO meeting on May 10 th to 1pm so PTO members can go to the 6 th grade awards.
Box Tops: Not here
Concessions:
- Busy – 3 more track meets left
Hospitality : Not here
Newcomers: Not here
Music : April 29 th Organizational Contest and May 17 is Art in the Park
Publications : Not here – but Directory Portal go out in May
Recognition : 7 students were recognized for various events
Recycling : Not here
Spirit Wear : Got a call from Top Notch – making a game plan for next years spirit wear – only problem last year was the football jerseys didn't come back till football season was over – wants to find someone with a better turnaround? Will look around at other places…maybe Janes Lettering?
Scrip : End Scrip position –no reason to have this committee. Julie 1 st , Michelle 2 nd , all approved.
Staff Appreciation: Potato bar turned out well. Thank you note from bus drivers. Last teacher luncheon – pizza? Date?
Old Business :
None
New Business:
- Next PTO meeting @ 1:30pm May 10 – same as 6 th grade awards – change meeting time to 1pm on May 10.
The April meeting was adjourned at 2:12 pm . The next PTO meeting will be held on Tuesday May 10, 2011 at 1:00 pm .
March 8, 2011
DMS PTO Meeting Minutes
pending approval
In attendance: M. Rohn , K. Hoerr, J. Zoz, J. Maier, J. Webster-Hall, G. Peetal, L. Gossett, E. Prager, S. Whitson
The meeting was called to order by President, Malisa Rohn at 1:30 pm
President Report :
- Medieval Dinner for 6 th grade class is March 23 rd . If you want tickets, see Mrs.Segler. Set-up is that day from 1-3 pm – if available contact Malisa.
- PLC/Survey update: all info on District website – the results are listed. There is a template for possible PLC times—check website.
- PTO for 2011-12 – if interested in next years PTO let Malisa know so she can fill spots. If you are planning on returning for next year let Malisa know.
Vice President :
- 3 rd quarter has ended – need to get from Mrs. Kier a list for Honors breakfast -- Need to get a date. Honors breakfast recognizes any student who has been on High Honors for all 3 quarters. Mr. Chatterton said that the faculty has a concern that all students don't achieve this – they feel left out? So what can they do for next year? They proposed with conjunction with the October Parent/teacher/student conferences that the students set an academic goal for themselves.
Secretary :
- Motion to approve February meeting minutes was made by Lori 1st, 2nd from Jami. Motion approved.
Treasurer:
- Ginger was not here…but ending balance for this month is $17,000. We will approve balance next month.
Principal Report :
- THANK YOU for the TV's – they are a big hit – AWESOME!! They are finding fun ways to use them – Track used them the other night for a workout video. They put names of students that need to report to the office on the TV's…so there is less distraction during class time when names are announced.
- Medieval Dinner is March 23 rd …the students are busy making placements, castles, shields.
- Teachers Institute next week.
- ISAT finishing this week – going very well. Tickets are going fun – all kids get tickets. Big prize drawing this Friday. Staff is even getting tickets and prizes – trying to all have fun – lighten the mood for the students and staff. The 8 th grade team did a skit about ISATs. It was asked if they could post on the school calendar when ISATs are…so there are no conflicts for vacations, etc.
- Jr. Achievement – partnership with community – done in Social Studies for 6 th and 7 th grade students. 6 th grade – global market, 7 th grade – Industrialization of US – they do it once a week…someone different comes in to talk.
Box Tops: $28 was submitted for Box tops.
Concessions:
- No VB, but Track will be starting soon…6 home meets…1 st Track Meet on Wed. – we will be doing all the track meet concession stands…DVMS doesn't want to do it. May 5 th they are trying to promote it to get students there…ideas? It is vs. DVMS
Hospitality : Good news…Valentine dance was great – went over budget by $11 – ate everything – cookies most popular. They need volunteers for Book Fair – Wed/Thurs – they are keeping it simple – lollipops (have) and goldfish (donated by hospitality).
Newcomers: Not here – but has received a new list of families. She will help with track concessions.
Music : Solo ensemble at ICC this Friday at 3:30 pm . Band concert this week @ DHS…7pm
Publications : Not here
Recognition : Not here – but recognition for the Poms team in the recent dance competition, and participants in the chess competition.
Recycling : Received $45 for recycling – they want 200 pieces of recycling…we only had 100 pieces (ink cartridges)…they ordered more trash cans to put by the recycling cans (which will have blue lids).
Spirit Wear : Made a profit of $235.50 from 8 th grade signature shirts.
Scrip : Not here – it was recommended that we get rid of this committee…not a big interest – only had 4 Scrip orders at Xmas. Will talk more at next meeting.
Staff Appreciation: Soup lunch was last week – big hit! Sent out Bus driver packs. March 17 th is the baked potato bar – look for more info on website.
Old Business :
- $ set aside for DC trip is going to be used for several students so they can go. It costs approx. $700 to go on the trip. We budgeted $1500 for the DC trip. Mr Chatterton also asked for $73 to go towards a wreath to go on the tomb of the unknown soldier in DC. Jeni 1 st , Michelle 2 nd …all approved this.
- After track is over it was suggested that the concession stand in the school be open on Fridays afterschool as a fundraiser for 8 th grade students going to DC – the students and families could help. Everyone thought this was a great idea!
- Reception for Math counts/spelling bee for next year – question came up as to where do we stop? These are school sponsored – not under IESA necessarily…thoughts?
New Business:
- ISAT ticket procedure – how tickets earned – it is under teacher discretion. At the beginning it is all ISAT driven – but during the ISATs there is no rhyme or reason as to why the students get tickets – not much emphasis on it…trying to lighten the weeks of testing.
- Registration packets for the PTO – any info you want to go into it let Malisa know.
The March meeting was adjourned at 2:30 pm . The next PTO meeting will be held on Thursday, April 14, 2011 at 1:30 pm .
February 8, 2011
DMS PTO Meeting Minutes
pending approval
In attendance: K. Hoerr, J. Zoz, G. Kruiswyk, J. Jockisch, L. Gossett, E. Prager, C. Restrepo
The meeting was called to order by Vice President, Krista Hoerr at 1:40 pm
President Report :
- 2 appropriation requests:
- 7 th grade English teachers requested $238.24/sets of Rebecca Caldwell books. We approved book requests last year for the 6 th grade English teachers and after they were done with the sets they went to the library. Malisa emailed 7 th grade teachers…yes, sets are for 2011-2012 year, and pass onto library. Motion to approve up to 4 sets (just in case 6 th grade teachers request 2 sets)…Julie 1 st , Ginger 2 nd , All approved.
- Medieval dinner is March 23 rd for 6 th grade class…more info to follow. They have requested $400 to rent costumes for dinner. Julie 1 st , Etty 2 nd , All approved.
- This Friday there is an AR Popcorn Party…received an email from 6 th grade teachers looking for a few volunteers to pop popcorn from noon -? Pop enough popcorn for 120 students. Contact office if interested.
Vice President :
- Need to get a date on the calendar for Honors breakfast.
Secretary :
- Motion to approve January meeting minutes was made by Ginger 1st, 2nd from Krista. Motion approved.
Treasurer:
- Ginger passed out Nov/Dec. and Jan. financials. EOYB: $18,319.66 But she wrote a check for $3200 for TV equipment. Concessions are doing very well this year…brought in over $8000!! No issues on the audit…she had the book to look at. Nov/Dec. financials approved: Etty 1 st , Julie 2 nd , Jan. financials approved: Julie 1 st , Jill 2 nd …Both were approved.
Principal Report :
- 8 th grade boys bball season ended this week…both 7 th /8 th grade boys had a great season. Scholastic bowl starts tonight. Volleyball going on right now. Math counts: Franklin Ye 1 st , Josh Han 4 th . Spelling bee tonight…in the future he would like to have a reception for this event. They usually have 50 adults and 20 students. Recommending Hospitality host cookies/punch for future spelling bees. He would also like to recognize the students competing in Math Counts at Bradley next year…maybe a little goody bag (granola bar, healthy brain food) Medieval dinner is March 23 rd . ISAT is right around the corner…tickets are being collected right now.
- Book fair Carnival is Wed. March 23-Wed. Mar. 30 th . Family Night Open House: Wed. Mar. 23 5-7pm (same evening as 6 th grade medieval dinner). Class visit days: Thurs. Mar. 24 and Fri. Mar. 25 th . All DMS students (including EDK and preschool) visit the fair during their language arts class times. They would like to provide a small treat to all students attending the fair that coordinates with the theme. They are thinking twisty pop suckers for amount of $180…they will request this next month. They are also looking for parent volunteers during the Thurs. and Fri. class visits (probably 12 parents total-2 per shift)…Jami Webster-Hall will coordinate with Mrs. Baile.
Box Tops: Not here
Concessions:
- 6 th grade Boy's bball this month—need help
- Volleyball has also started…and is always looking for help. We are hosting Volleyball regionals and will be looking for volunteers.
Hospitality : Looking for volunteers for Sat. night, 6-8 pm Dance. Fill cups and cookies. Help decorate that afternoon… 1-3pm ?
Newcomers: Not here
Publications : Not here
Recognition : Math counts – 2 students. Have recognized 82 students so far this year.
Recycling : Not here
Spirit Wear : Order forms went out for 8 th grade signature shirts
Scrip : Not here
Staff Appreciation: Not here…but Mr. Chatterton received an email from a Chiropractor asking if he could volunteer his services for a staff appreciation event? Will look into this more…sounds interesting.
Old Business : Nothing
New Business: Nothing
The February meeting was adjourned at 2:30 pm . The next PTO meeting will be held on Tuesday, March 8, 2011 at 1:30 pm .
Dunlap Middle School Parents’ Club
Bylaws
Effective: May 2005
ARTICLE I – Name
The name of this organization shall be the Dunlap Middle School (DMS) Parents’ Club.
ARTICLE II – Purpose
The purpose of this organization shall be to provide support and to encourage involvement among parents, teachers, students, and staff of Dunlap Middle School through activities, communication, and service.
ARTICLE III – Members
Section 1. All DMS parents shall be considered members.
Section 2. There shall be no membership fees or dues.
ARTICLE IV – Officers and /Committees
Section 1. The Officers of the club shall be: President, Vice-President, Secretary, and Treasurer.
Section 2. The Standing Committees of the club shall be: Appropriations, Concessions, Hospitality, Music, Newcomers, Publications, Recycling, Spirit wear, Staff Appreciation, Recognition, Scrip and Box Tops. Each standing committee shall consist of a minimum of one chairperson plus committee members (who shall be appointed by the Nominating Committee, appointed by the committee chairperson, or signed up for the service). The club president and secretary shall be notified of all appointments/additions to committees.
Section 3. Ad Hoc Committees shall be appointed as needed throughout the year by the club president.
Section 4. The Nominating Committee shall consist of the club president and all standing committee chairpeople. A slate of officers plus standing committee chairpeople shall be nominated and elected at the April meeting.
Section 5. Term of office or service for officers, chairpeople, and committee members shall be one year or until duties are completed. Term of office begins upon close of the appropriate school year.
Section 6. The president will fill any vacancies on the board by appointment.
ARTICLE V – Meetings
Section 1. Club meetings shall be held monthly throughout the school year. To hold an office or chair position, a member is required to attend at least one meeting, either September, October or November, but is strongly encouraged to attend monthly.
Section 2. The May meeting shall be for the purpose of receiving written annual reports, transferring club notebooks/materials to the incoming officers and committee chairpeople, and for conducting business for the next school year.
Section 3. Voting privileges shall be extended to the officers and standing committee chairpeople. The only exception is the voting of officers, in which all DMS parents have voting privileges, in person, at a meeting.
Section 4. All expenditures must be reported at a club meeting. Club appropriations, however, must be approved at a club meeting. A minimum of two signatures is required on all checks. Signatures may include any of the Parents’ Club Executive Officers, DMS secretary or Scrip Chairperson. After the April meeting, an ad hoc committee shall audit the checkbook. The ad hoc committee shall consist of at least the treasurer, president and one other officer. This audit may be pre-empted by a district audit. A reserve fund of $500.00 shall be made available for the president’s discretion for expenses that may arise and need a quick decision on payment (i.e.: advertising in programs, teacher’s awards acknowledgements)
Section 5. A quorum shall be one-third of the voting membership. The secretary should take attendance and announce if a quorum is present at the start of every meeting. A quorum must be present to vote.
Section 6. Policies - see policy sheet.
ARTICLE VI – Amendments
These bylaws may be amended at any regular or special meeting of the club by a two-thirds vote, provided that previous notice of the amendment was given to all voting members at least eight days in advance.
ARTICLE VII – Parliamentary Procedure
The club shall follow a modified version of Roberts Rules.
Amended 5/06
Dunlap Middle School Parents’ Club
Policy Sheet
May 2002
At the start of each school year, the president shall inform members of the current Parents’ Club policies.
Minutes from a meeting shall be distributed within one week via (1) e-mail or (2) regular mail (can be done through the office) and will be posted on the DMS homepage.
A receipt shall be required for payment of all expenditures.
With regard to nominations, we shall attempt to solicit input from the grade school PTOs.
COURTESY POLICY
- A $25 donation from the Dunlap Middle School Parents’ Club will be made to a memorial in the event of the death of a student, teacher, administrator, or out-of-building staff member of Dunlap Middle School. A sympathy card will also be sent and a food donation offered.
- A sympathy card will be sent and a food donation offered in the event of the death of any other employee or spouse of Dunlap Middle School or in the event of the death of an employee or spouse from the District 323 Administrative office.
- A gift certificate for $25 will be given to teachers, out-of-building middle school staff members, and administrative staff for marriages, births/adoptions, retirements, and transfers at the discretion of the PTO board.
Dunlap Middle School Parents’ Club Committee and Job Descriptions
Our Parents’ Club meets the 2nd Tuesday of each month at 5:00 pm at DMS. Whether you are interested in helping with the any of the following activities, or just want to stay informed about what is happening with your child and the school, we encourage you to attend.
Appropriations – Reviews all requests for items or funds from teachers or staff members. Items and funds requests are brought to the Parents’ Club for voting.
Concessions – The concession stand is the major fundraiser for the Parents’ Club and requires the most use of volunteers. All sporting events: boys’ basketball (7th & 8th), girls basketball (7th & 8th), girls volleyball, track, cross country, etc. as well as Scholastic Bowl and Speech use the concession stand during their events. Other events may come up during the year. Volunteers set up, work and close down the concession stand. One individual is designated as the buyer for the products used in the concession stand.
Hospitality – Provides snack for Back to School night as well as school dances. Parents’ are asked to provide drinks/snack on occasion.
Music – Keeps Parents’ Club members updated on band and chorus activities throughout the year.
Newcomers – Provides information about the Parents’ Club to new families registered with the Middle School. As new families enroll throughout the school year, they are also contacted with information.
Publications– Compiles student/family information and puts together the school directory.
Recycling– Organizes the donation of ink cartridges and redeems them for income to the Parents’ Club.
Spirit Wear – Offers DMS clothing items throughout the year beginning at registration.
Staff Appreciation – Organizes treats/lunches for teachers and staff members at the end of grading periods and end of school. Birthdays, births, wedding are also acknowledged.
Recognition – Keep up-to-date on any student/team/staff that deserves special recognition for their outstanding accomplishments.
Scrip – Fund raising program that offers a percentage of the income to the school. Parents buy gift cards or certificates to use at a variety of stores.
Box Tops – Collection of General Mills Box Tops…income for the school.