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Dunlap
Middle School Parents' Club
The DMS Parents' Club meets on the second Tuesday of each month at 5:00
in the office conference room. All DMS parents are invited to attend!
Bylaws
Committee Descriptions
Past Minutes
September, 2007
October, 2007
November, 2007
January, 2008
February, 2008
March, 2008
April, 2008
Dunlap Middle School
Parent’s Club Meeting Minutes
April 8, 2008
Current minutes pending approval at next Parents’ Club meeting.
Meeting was called to order at 5:04 by President Lisa Mathes. Introduction of Jon Hill, incoming DMS principal, as well as guests and current board members.
Secretary’s Report: Julie Schneider: The minutes of the March 2008 meeting were reviewed on-line. A. Heppner motioned and E. Bowen seconded for approval of the minutes. Motion passed.
Treasurer’s Report: Kathy Smigiel (in absence): Review of March report. Current balances are: checking $13,111.00 and savings $308.59. k. Hoerr motioned and T. Marquis seconded approval of report. Motion passed.
Vice President’s Report:Krista Hoerr: There will be approximately 150 students per grade to be served at the honors breakfasts. April 29 will be the 7th grade breakfast; April 30 will be 6th grade; and May 1 will be 8th grade. Invitations should be mailed out later this week.
Principal’s Report: Jason Holmes:
- Apr. 16 DMS recognition night at O’Brien Field, 6 pm
- Apr. 17 7th grade science biome open house, 4 – 7 pm
- Apr. 23 DMS orchestra concert at DHS, 7 pm
- Apr. 23 Scholastic Bowl Regional at DMS, 4 – 8 pm
- Apr. 24 Dunlap co-ed relays, 3:30 pm
- Apr. 25 Progress reports issued
- Apr. 26 Dunlap Organizational Contest, DHS
- May 5 DVMS 5th grade orientation at DHS, 6 pm, PARENTS ONLY
- May 8 DMS 5th grade orientation at DMS, 6 pm, PARENTS ONLY
- May 9 Art in the Park
- May 13 Awards Day, 6th grade, 1 pm, DMS gymnasium
- May 13 Awards Night, 7 – 8th grades, 6:30 pm, DMS gymnasium
- May 17 7th and 8th grade Spring Dance at DMS, 6 – 8 pm
- May 19 8th grade class trip to Six Flags
- May 21 Last day for 8th graders
- May 23 8th grade graduation, DHS, 7 pm
Teacher appreciation week begins May 5.
COMMITTEE REPORTS:
Appropriations: L. Mathes in absence of chair: Request of Carol Rogers, speech coach, for $200 for new speech scripts. Motion by J. Collins with second by K. Hoerr to give the money as requested. Motion passed.
Box Tops: Eileen Bowen, Chair: Keep saving and drop off in the office.
Concessions: L. Mathes in absence of chair: Track concessions are going well. More help can always be used especially for the upcoming meet on April 24th with multiple teams participating. April 23rd will be Scholastic Bowl concessions with 6 schools in attendance. Help is needed. Contact Lisa Mathes or Krista Hoerr to volunteer.
Hospitality: Terry & Charlie Marquis, Co-Chairs: The Book Fair was a success. The last event will be the graduation dance on May 17.
Music: Julie Schneider, Chair: Orchestra concert will be April 23. Dunlap Middle will host the Organizational Contest on April 26 at DHS.
Newcomers: Melissa Fowler, Chair: No report.
Publications: Barb Sperry & Eileen Bowen, Co-Chairs: No report.
Recognition: Anne Heppner, Chair: No report.
Recycling: Marie Elderzi: Received a check for $22. A shipment will soon be sent.
Scrip: Krista Hoerr, Chair: There should be three more orders before the end of the school year. Check the DMS home page for due dates.
Spiritwear: Geeta Patel, Chair: No report.
Staff Appreciation:Lori Clements, Jane Collins, Eileen Bowen, Co-Chairs: Salad luncheon was held before spring break. April 23 is Secretary’s Day. Mrs. Rabenhorst is retiring at the end of this school year.
OLD BUSINESS: Proposed slates of officers and chairs for both DMS and DVMS will be posted on-line at the DMS home page for review. Voting will occur at the May Parents’ Club meeting.
NEW BUSINESS: L. Mathes proposed a new board position of Concessions Coordinator. This will be voted on at the May meeting. Also a potential change of meeting times for next year was discussed but tabled to let the new seated boards decide for each school.
Meeting adjourned at 5:50 p.m. Next meeting: May 20, 2008 (note change from regular meeting time due to conflict with awards night).
March 11, 2008
Current minutes pending approval at next Parents’ Club meeting.
Meeting was called to order at 5:02 by President Lisa Mathes.
Secretary’s Report: Julie Schneider: The minutes of the February 2008 meeting were reviewed on-line. K. Hoerr motioned and M. Elderzi seconded for approval of the minutes. Motion passed.
Treasurer’s Report: Kathy Smigiel (in absence): Review of February report. Current balances are: checking $12.780.05 and savings $308.50. L. Clements motioned and E. Bowen seconded approval of report. Passed.
Vice President’s Report:Krista Hoerr: There will be approximately 450 students served at the Honors Breakfasts. Discussion of individual token gift for each student. Decided to let K. Hoerr choose an idea (from those presented at the meeting) costing $1.00 or less to give to each student.
Principal’s Report: Jason Holmes:
- Mar. 14, end of Third Quarter
- Mar. 17, band concert at DHS, 7:00
- Mar. 20, report cards issued
- Mar. 20, 6th grade musical at DHS, 7:00
- Mar. 21, spring break begins
- Mar. 31, school resumes
- Apr. 7, 7th grade science open house, 4-7 pm
- Early May, 6th grade orientation, 2 separate nights for each middle school
Coach Garst has been named Coach of the Year by District 12 of the Illinois Girls’ Basketball Association for coaching the 8th grade girls’ basketball team. He will be honored at the annual Hall of Fame induction dinner later this spring. Parents’ Club will place a congratulatory ad in the events’ program to commemorate the event. Eighth grade teachers have requested $75 to pay for trinkets for Hawaiian Day to be held March 20. L. Clements motioned, J. Collins seconded that we pay the amount. Motion passed. The 7th grade orange team requested $100 for their Hawaiian Day activities. Motion by M. Elderzi, second by K. Hoerr to pay. Motion passed.
COMMITTEE REPORTS:
Appropriations: Melissa Fowler, Chair (in absence): No report, see above.
Box Tops: Eileen Bowen, Chair: Box Tops were mailed and we should receive a check for approximately $280. Keep saving and drop off in the office.
Concessions: Kathy Gullette, Chair (in absence): Track will be starting soon and is in need of a coordinator. Possible dates for home meets are April 3, 7, 8, 17 and April 24th is a definite concession date. May 10 will be sectionals if we host.
Hospitality: Terry & Charlie Marquis, Co-Chairs: Helpers and refreshments are lined up for the upcoming Book Fair.
Music: Julie Schneider, Chair: Solo/ensemble contests were March 7 & 8. There were many firsts for chorus, band and orchestra students and several perfect scores.
Newcomers: Melissa Fowler, Chair: No report.
Publications: Barb Sperry & Eileen Bowen, Co-Chairs: No report.
Recognition: Anne Heppner, Chair: No report.
Recycling: Marie Elderzi: A shipment will soon be sent.
Scrip: Krista Hoerr, Chair: The next online order will be close to the end of April. There should be one more paper order before the end of the school year.
Spiritwear: Geeta Patel, Chair: Discussion of potential sales of spirit wear for the new school; decided to let the new board take care of this.
Staff Appreciation:Lori Clements, Jane Collins, Eileen Bowen, Co-Chairs: Salad luncheon this Friday, March 14.
OLD BUSINESS: We are still in need of volunteers to serve on Board positions for next year at both schools. Lisa will invite the nominees from both DMS and DSMS boards to attend the next meeting. If possible we will vote on the slates at this time.
NEW BUSINESS: Discussion on the school lock-down.
Meeting adjourned at 6:00 p.m. Next meeting: April 8, 2008
February 19, 2008
Current minutes pending approval at next Parents' Club meeting.
Meeting was called to order at 5:00 by President Lisa Mathes.
Secretary's Report: Julie Schneider: The minutes of the January 2008 meeting were reviewed on-line. K. Smigiel motioned and T. Marquis seconded for approval of the minutes. Motion passed.
Treasurer's Report : Kathy Smigiel: Review of January report. Current balances are: checking $10,722.22 and savings $308.39. T. Marquis motioned and K. Hoerr seconded approval of report. Passed.
Vice President's Report: Krista Hoerr: Discussion of dates for Honors Breakfast; likely 1 st week of May. Discussion on whether or not to have an individual token gift for each student. K. Hoerr will look into ideas for vote at next meeting. K. Hoerr and L. Mathes will check into "freebie" coupons to present to all kids in goody bags.
Principal's Report: Jason Holmes:
• Feb. 20, Volleyball parents' night, 4:30
• Feb. 23, Winter dance at DMS, 6-8:30, 7 th and 8 th graders only
• Feb. 27, Orchestra concert at DHS, 7:00
• Mar. 3, Casimir Pulaski Day, no school
• Mar. 7-8, solo/ensemble contests for choral and band students at !CC
• Mar. 4-14, ISAT testing
• Mar. 14-20, DMS Book Fair, IRC
• Mar. 14, end of Third Quarter
• Early May, 6 th grade orientation, 2 separate nights for each middle school
Also, there will be no walk in registration for the middle school in August. Per Karen Wenskus, she needs any information from Parents' Club for the mail-in registration by early April. L. Mathes will coordinate with her.
COMMITTEE REPORTS:
Appropriations: Melissa Fowler, Chair (in absence): Mrs. Baile asked for funds for the Book Fair to include purchasing cookies rather than having home made ones. T. Marquis motioned we spend up to $450.00 to cover the expenses. Second by K. Hoerr. Passed.
Box Tops: Eileen Bowen, Chair (in absence): Keep saving and drop off in the office.
Concessions: Kathy Gullette, Chair (in absence): Volleyball concessions is going well. Track will be starting soon.
Hospitality: Terry & Charlie Marquis, Co-Chairs: Planning for winter dance to be held Feb. 23. Leftovers from fall have been stored with the Marquis for use at this next dance.
Music: Julie Schneider, Chair:Solo/ensemble contests March 7 - 8 at ICC for select band, chorus and orchestra students.
Newcomers: Melissa Fowler, Chair: No report.
Publications: Barb Sperry & Eileen Bowen, Co-Chairs: No report.
Recognition: Anne Heppner, Chair: No report.
Recycling: Marie Elderzi: Received a check for $38.00. Another order will go soon.
Scrip: Krista Hoerr, Chair: Next online order due March 10.
Spiritwear: Geeta Patel, Chair: No report.
Staff Appreciation: Lori Clements , Jane Collins, Eileen Bowen, Co-Chairs: No report.
OLD BUSINESS: We need volunteers to serve on Board positions for next year at both schools.
NEW BUSINESS: None.
Meeting adjourned at 5:50 p.m. Next meeting: March 11, 2008
January 8, 2008
Current minutes pending approval at next Parents' Club meeting.
Meeting was called to order at 5:05 by President Lisa Mathes.
Secretary's Report: The minutes of the October and November 2007 meetings were reviewed on-line. T. Marquis motioned and K. Hoerr seconded for approval of the minutes from both months. Motion passed. There were no December minutes since there was no December meeting.
Treasurer's Report : Kathy Smigiel: Review of October, November, and December reports. Current balances are: checking $9,942.38 and savings $308.26. K. Hoerr motioned and K. Gullette seconded approval of all reports. Passed.
Vice President's Report: Krista Hoerr: No report.
Principal's Report: Jason Holmes:
• Jan. 9, Dunlap CUSD board meeting to determine the name of the new middle school and attendance boundaries
• Jan. 10, letters sent to middle school families who will be affected by next years' school changes
• Jan. 10, orientation 6:30 at DHS for incoming freshmen class
• Jan. 11, report cards sent home
• Jan. 21, MLK Day, no school
• Feb. 7, progress reports issued
• Feb. 8 - 12, no school, return on Feb. 13
• Feb. 23, winter dance 6-8 pm, 7 th and 8th graders
COMMITTEE REPORTS:
Appropriations: Melissa Fowler, Chair: No request.
Box Tops: Eileen Bowen, Chair (in absence): Keep saving and drop off in the office.
Concessions: Kathy Gullette, Chair: Two parents have volunteered to run concessions during volleyball season. Mr. Holmes told us that the current existing middle school will continue to host the fall cross country meet. The potential exists for concessions to be shared between both middle school parents' clubs.
Hospitality: Terry & Charlie Marquis, Co-Chairs: Planning for winter dance to be held Feb. 23. Leftovers from fall have been stored with the Marquis for use at this next dance. Mr. Holmes will check with the 7 th and 8 th grade teachers on this year's dance theme and with the 6 th grade teachers to see if they need anything from the parents' club for the 6 th grade dance and will inform L. Mathes if they need our help.
Music: Julie Schneider, Chair: Next event will be solo/ensemble contests in March.
Newcomers: Melissa Fowler, Chair: No report.
Publications: Barb Sperry & Eileen Bowen, Co-Chairs: No report.
Recognition: Anne Heppner, Chair: No report.
Recycling: Marie Elderzi: Prices for cartridges are decreasing.
Scrip: Krista Hoerr, Chair: Next online order due Jan.14.
Spiritwear: Geeta Patel, Chair: Will get 8 th graders signatures for their shirts. The company we get the shirts from no longer sends a free plaque so parents' club will purchase one for $20.
Staff Appreciation: Lori Clements , Jane Collins, Eileen Bowen, Co-Chairs: Gift wrapping was offered before Christmas. Five staff used the service lead by Eileen.
OLD BUSINESS: None.
NEW BUSINESS: Discussion about seed money for the new middle school parents' club. M. Elderzi motioned to divide equally the remaining DMS parents' club checking and savings account monies at the end of the fiscal year (June 30, 2008) between the existing and the new middle schools. B. Sperry seconded. Motion passed unanimously.
Meeting adjourned at 5:50 p.m. Next meeting: February 19, 2008.
November 13, 2007
Current minutes pending approval at next Parents’ Club meeting.
Meeting was called to order at 5:02 by President Lisa Mathes.
Secretary’s Report: The minutes of the October 2007 meeting were
reviewed on-line. Approval of minutes postponed to next meeting due to
lack of quorum.
Treasurer’s Report: Kathy Smigiel: Review of October report and
committee summaries. Current balances are: checking $8,853.40 and savings
$307.93. Approval of minutes postponed to next meeting due to lack of
quorum.
Vice President’s Report: Krista Hoerr: No report.
Principal’s Report: Jason Holmes:
Thank you to the parents’ club for helping fund the recent field
trip for 6th graders. They had a terrific time and the IMAX movie was
a big hit.
• Nov. 16, progress reports issued
• Nov. 20, all-school pep assembly
• Nov. 21, fall break begins, no school Wed. Nov. 21
• Nov. 26, PALS turkey bingo during 8th hour (the PALS program pairs
general education students with Life Skills students in hope that long-lasting
relationships will be formed)
• Nov. 26, 27, 28, 8th grade girls’ basketball IESA Tournament
hosted by DMS
• Nov. 30, 6th grade castle building in the morning
• Dec. 3, Medieval dinner, 2 seatings, 5:30 and 7:00
COMMITTEE REPORTS:
Appropriations: Melissa Fowler, Chair: No request.
Box Tops: Eileen Bowen, Chair: Recently counted box tops and so far we
have made over $150.00 so keep saving and drop off in the office.
Concessions: Lisa Mathes: Following the speech tournament where we served
concessions, it was suggested that we purchase some Corelle for use in
the kitchen in order to heat up food in the microwave. Receipts should
be turned in to K. Smigiel.
Hospitality: Terry & Charlie Marquis, Co-Chairs: Halloween dance was
successful. Thanks to the parents who volunteered and to Lisa Mathes for
bringing in decorations. A last minute e-mail plea for refreshments was
issued and parents came through. Suggestion for next dance to have more
sweet things rather than so many chips and Chex mix. Leftovers will be
stored with the Marquis until the next dance.
Music: 7th and 8th grade band will march in the Santa Parade on Friday
right after Thanksgiving. Need to confirm dates for Dec. concerts.
Newcomers: Melissa Fowler, Chair: No report.
Publications: Barb Sperry & Eileen Bowen, Co-Chairs: No report.
Recognition: Anne Heppner, Chair: It was decided that we will give candy
bars to all the Judges’ Choice winners from the recent State competition.
Recycling: Lisa Mathes: We received a check for $8. Prices for cartridges
have decreased.
Scrip: Krista Hoerr, Chair (in absence): Next on-line order due Dec. 3.
Spiritwear: Geeta Patel, Chair: No report.
Staff Appreciation: Lori Clements, Jane Collins, Eileen Bowen, Co-Chairs:
There will be a Potato Bar to celebrate the end of the 2nd quarter. Having
difficulties getting onesies and blankets for baby gifts. Other options
are being pursued. There will be a potato bar on 12/14 and gift wrapping
will be offered on 12/17.
OLD BUSINESS: Floor was given to Mr. Holmes for thoughts on the Honors
Breakfast and potential for change. Change could be better next year with
the school splitting. Noted that unless we have a motion on the table
to change the breakfast we cannot vote. No decision unless a motion is
made in the future.
NEW BUSINESS: Discussion regarding whether possible change in meeting
time would gain more attendance at our meetings. No change now, possibly
next year with the new school would be a better time for change. Lisa
is to contact Mr. Holmes re: notice of need for parent involvement and
for officer and chair positions for parents’ club to be included
in the next newsletter.
Meeting adjourned at 6:10 p.m. Next meeting: December 11, 2007.
October 9, 2007
Current minutes pending approval at next Parents’ Club meeting.
Meeting was called to order at 5:00 by President Lisa Mathes.
Secretary’s Report: Julie Schneider: The minutes of the September
11, 2007 meeting were reviewed on-line. Motion by K. Smigel, second by
M. Elderzi to approve. Accepted.
Treasurer’s Report: Kathy Smigiel: Review and discussion of August
and September reports and committee summaries. Current balances are: checking
$7823.27 and savings $307.16. Motion to approve current reports by A.
Heppner, second by L. Clements. Accepted.
Vice President’s Report: Krista Hoerr: Working on the eighth grade
magazine sales fundraiser. Collections start October 10.
Principal’s Report: Jason Holmes (in absence by Chuck Crider):
• Oct. 11, 7th and 8th grade trip to Vietnam War Memorial Wall exhibit
in Chillicothe
• Oct 12, life skills classes to visit replica of ship, the Nina
• Oct. 17, parents night for speech participants
• Oct. 18 & 19, parent teacher conferences; no school
• Oct. 23, 8th graders to ISU Chamber Theater
• Oct 29, Dunlap pals at 2:45
• Oct. 31, Fall dance during study halls for 6th -8th grades
Also, the school was contacted by Royal Publishing, wondering if we want
to place an ad in a booklet recognizing the cross country team members
who qualified for state. Motion by A. Heppner, 2nd by K. Hoerr to spend
$150 on a ¼ page ad. Discussion. Approved.
COMMITTEE REPORTS:
Appropriations: Melissa Fowler, Chair: Presented request from 6th grade
teacher, Mrs. Smith, asking for $140 to cover final costs of trip to Putnam
Museum and IMAX theater in Davenport, IA for all 6th graders and for life
skills class. B. Sperry motioned to approve the expenditure. Second by
L. Clements. Approved.
Box Tops: Eileen Bowen, Chair (in absence): Keep saving and drop off in
the office.
Concessions: Kathy Gullette reported that girls’ basketball has
a coordinator and a sub to help with volunteers. DMS will host a speech
tournament on October 24. We’ll serve gondolas and BBQ sandwiches.
Once boys’ basketball starts we’ll look for a coordinator
and volunteers.
Hospitality: Terry & Charlie Marquis, Co-Chairs: No report.
Music: Julie Schneider, Chair: DMS and DHS fall choral concert at DHS,
Oct. 11 at 7:30.
Newcomers: Melissa Fowler, Chair: No report.
Publications: Barb Sperry & Eileen Bowen, Co-Chairs: Directories are
finished and distributed. Each parents’ club member received a complimentary
copy.
Recognition: Anne Heppner, Chair: Will purchase candy bars to recognize
all students who placed in the district IMEA choral and band competition,
and those who qualified for state in cross country.
Recycling: Marie Elderzi, Chair: A check is expected soon in the amount
of $31.
Scrip: Krista Hoerr, Chair: Discussion of having a paper order form available
at the parent-teacher conferences.
Spiritwear: Geeta Patel, Chair: No report.
Staff Appreciation: Lori Clements, Co-Chair: Soup luncheon for teachers
Oct. 12 for end of 1st grading period. Mr. Allison and wife had a baby;
Mr. Holmes’ wife is due soon; and Ms. Piersee will be married soon.
Appropriate gifts have been or will be presented.
OLD BUSINESS: None.
NEW BUSINESS: Presentation from Mr. Black, DMS parent and teacher, regarding
the annual honors breakfast. Apparently about 75% of the kids make it
to this breakfast as grades at 3 levels (high honors, honors and honorable
mention) are recognized. This leaves a minority behind in a classroom.
Discussion on other possible ways to recognize the honors kids without
leaving so many left out. Decision to be made at a later date about what
could be done in place of the breakfast, possibly an end of the school
year party for the entire school, placing recognition of some sort in
kids’ lockers, etc. No decisions. Further discussion needed.
Meeting adjourned at 6:00 p.m. Next meeting: November 13, 2007.
September 11, 2007
Current minutes pending approval at next Parents’ Club meeting.
Meeting was called to order at 5:00 by President Lisa Mathes.
Introduction of Ms. Rogers, 8th grade teacher, who asked the Parents’
Club to provide $4.75 for all 8th graders so they may attend the Chamber
Theater performance at Braden Auditorium at ISU. Cost for 255 students
is $1211.25. Parents pay an additional $10 per student. Discussion. Motion
to pay by K. Hoerr, second by M. Fowler. Motion passed (this was an online
vote). Ms. Rogers also informed us of the upcoming speech competition
hosted by DMS to be held October 24. Five to seven schools will be involved
and students will start arriving at 4:00.
Secretary’s Report: Julie Schneider: The minutes of the May 8, 2007
meeting were reviewed on-line. Motion by K. Smigel, second by K. Gullette
to approve. Accepted.
Treasurer’s Report: Kathy Smigiel: Reviewed reports of monies since
May meeting. Current balances are: checking $5973.19; and savings $307.16.
Motion to approve current report by M. Elderzi, second by L. Clements.
Accepted. Motion to approve August 2006 – July 2007 year-end statement
by K. Gullette, second by G. Patel. Accepted. Discussion of proposed of
line-item expenses for this and future years’ budgets. Motion to
approve by A. Heppner, second by K. Gullette. Accepted.
Vice President’s Report: Krista Hoerr (in absence): Contact Krista
if you can help with the eighth grade magazine sales fundraiser.
Principal’s Report: Jason Holmes (in absence):
• Sept. 14, picture day
• Sept. 14, life skills classes to pumpkin festival in Morton
• Sept. 14, progress reports issued
• Sept. 21, cross-country invitational at Detweiller
• Sept. 26, school improvement day, noon dismissal
• Sept. 28, 7th graders to Pioneer Days at Jubilee State Park
• Oct. 1, Binge to Blackout presentation 7:00 pm, PARENTS ONLY at
DHS; daytime presentation to 7th and 8th graders.
Introduction of and presentation by Susan Naschert, owner of Mad Science
franshise in the Peoria area. Their goal is to get kids interested and
excited about science. They will provide programs during or after school
for interested groups. Presented fees and discussion of what their presentations
entail.
COMMITTEE REPORTS:
Appropriations: Melissa Fowler, Chair: We had discussed the request for
the 8th grade theater trip.
Box Tops: Eileen Bowen, Chair: Keep saving and drop off in the office.
Concessions: Lisa Mathes: Still looking for an overall coordinator and
volunteers to be in charge of organizing the concessions during the various
sports seasons. Income from softball and baseball already.
Hospitality: Terry Marquis, Co-Chair: Request for budget increase. Discussion.
Voted an increase from $300 to $500 as a line-item in the annual budget.
Music: Julie Schneider, Chair: 7th and 8th grade band will be marching
in the homecoming parade. October 11 choral concert.
Newcomers: Melissa Fowler, Chair: No report.
Publications: Barb Sperry & Eileen Bowen, Co-Chairs: Provided student
drawings contest for directory cover and back. Members present voted.
Recognition: Anne Heppner, Chair: No report.
Recycling: Marie Elderzi, Chair: Received a check over the summer for
$58.
Scrip: Krista Hoerr, Chair (in absence): Next order (online only) due
9/24.
Spiritwear: Geeta Patel, Chair: Small amount of merchandise leftover.
Good sales.
Staff Appreciation: Lori Clements, Co-Chair: Discussion of committee’s
responsibilities throughout the year. Voted to include $300 towards teacher
appreciation week as a line-item in the annual budget, increase to $1300.
OLD BUSINESS: None.
NEW BUSINESS: None.
Meeting adjourned at 6:30 p.m. Next meeting: October 9, 2007.
Dunlap Middle School Parents’ Club
Bylaws
Effective: May 2005
ARTICLE I – Name
The name of this organization shall be the Dunlap Middle School (DMS) Parents’ Club.
ARTICLE II – Purpose
The purpose of this organization shall be to provide support and to encourage involvement among parents, teachers, students, and staff of Dunlap Middle School through activities, communication, and service.
ARTICLE III – Members
Section 1. All DMS parents shall be considered members.
Section 2. There shall be no membership fees or dues.
ARTICLE IV – Officers and /Committees
Section 1. The Officers of the club shall be: President, Vice-President, Secretary, and Treasurer.
Section 2. The Standing Committees of the club shall be: Appropriations, Concessions, Hospitality, Music, Newcomers, Publications, Recycling, Spirit wear, Staff Appreciation, Recognition, Scrip and Box Tops. Each standing committee shall consist of a minimum of one chairperson plus committee members (who shall be appointed by the Nominating Committee, appointed by the committee chairperson, or signed up for the service). The club president and secretary shall be notified of all appointments/additions to committees.
Section 3. Ad Hoc Committees shall be appointed as needed throughout the year by the club president.
Section 4. The Nominating Committee shall consist of the club president and all standing committee chairpeople. A slate of officers plus standing committee chairpeople shall be nominated and elected at the April meeting.
Section 5. Term of office or service for officers, chairpeople, and committee members shall be one year or until duties are completed. Term of office begins upon close of the appropriate school year.
Section 6. The president will fill any vacancies on the board by appointment.
ARTICLE V – Meetings
Section 1. Club meetings shall be held monthly throughout the school year. To hold an office or chair position, a member is required to attend at least one meeting, either September, October or November, but is strongly encouraged to attend monthly.
Section 2. The May meeting shall be for the purpose of receiving written annual reports, transferring club notebooks/materials to the incoming officers and committee chairpeople, and for conducting business for the next school year.
Section 3. Voting privileges shall be extended to the officers and standing committee chairpeople. The only exception is the voting of officers, in which all DMS parents have voting privileges, in person, at a meeting.
Section 4. All expenditures must be reported at a club meeting. Club appropriations, however, must be approved at a club meeting. A minimum of two signatures is required on all checks. Signatures may include any of the Parents’ Club Executive Officers, DMS secretary or Scrip Chairperson. After the April meeting, an ad hoc committee shall audit the checkbook. The ad hoc committee shall consist of at least the treasurer, president and one other officer. This audit may be pre-empted by a district audit. A reserve fund of $500.00 shall be made available for the president’s discretion for expenses that may arise and need a quick decision on payment (i.e.: advertising in programs, teacher’s awards acknowledgements)
Section 5. A quorum shall be one-third of the voting membership. The secretary should take attendance and announce if a quorum is present at the start of every meeting. A quorum must be present to vote.
Section 6. Policies - see policy sheet.
ARTICLE VI – Amendments
These bylaws may be amended at any regular or special meeting of the club by a two-thirds vote, provided that previous notice of the amendment was given to all voting members at least eight days in advance.
ARTICLE VII – Parliamentary Procedure
The club shall follow a modified version of Roberts Rules.
Amended 5/06
Dunlap Middle School Parents’ Club
Policy Sheet
May 2002
At the start of each school year, the president shall inform members of the current Parents’ Club policies.
Minutes from a meeting shall be distributed within one week via (1) e-mail or (2) regular mail (can be done through the office) and will be posted on the DMS homepage.
A receipt shall be required for payment of all expenditures.
With regard to nominations, we shall attempt to solicit input from the grade school PTOs.
COURTESY POLICY
- A $25 donation from the Dunlap Middle School Parents’ Club will be made to a memorial in the event of the death of a student, teacher, administrator, or out-of-building staff member of Dunlap Middle School. A sympathy card will also be sent and a food donation offered.
- A sympathy card will be sent and a food donation offered in the event of the death of any other employee or spouse of Dunlap Middle School or in the event of the death of an employee or spouse from the District 323 Administrative office.
- A gift certificate for $25 will be given to teachers, out-of-building middle school staff members, and administrative staff for marriages, births/adoptions, retirements, and transfers at the discretion of the PTO board.
Dunlap Middle School Parents’ Club Committee and Job Descriptions
Our Parents’ Club meets the 2nd Tuesday of each month at 5:00 pm at DMS. Whether you are interested in helping with the any of the following activities, or just want to stay informed about what is happening with your child and the school, we encourage you to attend.
Appropriations – Reviews all requests for items or funds from teachers or staff members. Items and funds requests are brought to the Parents’ Club for voting.
Concessions – The concession stand is the major fundraiser for the Parents’ Club and requires the most use of volunteers. All sporting events: boys’ basketball (7th & 8th), girls basketball (7th & 8th), girls volleyball, track, cross country, etc. as well as Scholastic Bowl and Speech use the concession stand during their events. Other events may come up during the year. Volunteers set up, work and close down the concession stand. One individual is designated as the buyer for the products used in the concession stand.
Hospitality – Provides snack for Back to School night as well as school dances. Parents’ are asked to provide drinks/snack on occasion.
Music – Keeps Parents’ Club members updated on band and chorus activities throughout the year.
Newcomers – Provides information about the Parents’ Club to new families registered with the Middle School. As new families enroll throughout the school year, they are also contacted with information.
Publications– Compiles student/family information and puts together the school directory.
Recycling– Organizes the donation of ink cartridges and redeems them for income to the Parents’ Club.
Spirit Wear – Offers DMS clothing items throughout the year beginning at registration.
Staff Appreciation – Organizes treats/lunches for teachers and staff members at the end of grading periods and end of school. Birthdays, births, wedding are also acknowledged.
Recognition – Keep up-to-date on any student/team/staff that deserves special recognition for their outstanding accomplishments.
Scrip – Fund raising program that offers a percentage of the income to the school. Parents buy gift cards or certificates to use at a variety of stores.
Box Tops – Collection of General Mills Box Tops…income for the school.
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